(USA Only) Procurement & Budget Management Senior Program Manager
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This position is for United States residents only. You must be able to work Monday-Friday 8am-5pm Pacific Time.
This is a senior-level role that demands a high degree of ownership and expertise. You will serve as the "right hand" to our key stakeholders, with a deep understanding of budgeting mechanics, including P&L calculations, accounting entries, and resolving discrepancies through collaboration with business stakeholders, procurement, finance, accounting, and, when necessary, the Financial Technology team.
A thorough grasp of the procure-to-pay purchasing lifecycle, and its direct impact on budgeting methodology, is essential. You will be responsible for managing all budget vs. actuals analysis and overseeing procurement activities for several Platform Engineering teams (including Infrastructure, IT, and Security Engineering), focusing on their External Spend and Cost to Serve budgets. This includes ensuring that all trackers and systems are accurate and up-to-date with current spend data.
This role is highly stakeholder-facing, working closely with engineering managers, directors, VPs, and partner teams such as Strategic Finance (a primary consumer of data outputs), Accounting, Strategic Sourcing, and Financial Operations. Additionally, you will be expected to provide timely, accurate ad hoc reporting and analysis for various project evaluations and strategic initiatives.
Job Responsibilities:Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level. The selected individual will be fully cross-trained in all activities performed by the team, become a subject matter expert of the end-to-end procure-to-pay process at Uber, and be capable of appropriately directing, prioritizing the execution of work, resolving escalations, as well as hands-on performing the job responsibilities listed below as related to budgeting, forecasting and associated purchasing/procurement activities end-to-end.
Budget/Forecast/Actuals Management
Manage updates to two several hundred million dollar Platform Engineering budgets at the project level, including ownership of complex, high-cost budgets and collaboration with stakeholders.
Develop software solution requirements for budgeting processes to manage all budget/actuals data.
Align with budget owners for re-forecasting, reviewing actual spend trends, and parsing the General Ledger to ensure accurate mapping of transactions, amortization, and accruals. (Semi-automated and manual mapping methods)
Coordinate with strategic finance to provide variance explanations and prepare bottom-up forecast submissions (Cash & P&L)
Annual Planning
Support annual planning for two several hundred million dollar budgets by providing detailed baseline spend data and leading cross-time zone planning reviews.
Facilitate reviews with department owners to prioritize decisions if over target.
Clean up and consolidate the bottom-up plan for strategic finance submission once all inputs are complete.
Quality Control & Purchase Request Approvals:
Validate accounting codes, project selection, and available budget against forecasts during the Coupa approval cycle for each purchase.
PR/PO Creation, Maintenance & Compliance:
Review and create Purchase Requests (PRs) and Purchase Orders (POs) for policy adherence, proper coding, and compliance with procedures.
Ensure timely approvals and issuance of POs, confirming sufficient funds for invoicing and escalating when necessary.
Facilitate Goods Receipt through Advanced Shipment Notification and Lease Exhibit processing.
Validate received invoices against contractual amounts.
Procurement Helpdesk:
Resolve internal and external inquiries related to purchases, supplier onboarding, invoicing, and payment escalations.
Proactively review invoices for accuracy against purchase orders and contracts to maintain a monthly on-time payment rate of 95% or higher.
Ensure timely resolution of invoice holds and payment issues, coordinating with stakeholders as needed.
Collaborate with internal teams and suppliers to resolve pending issues.
Provide transactional and review support on PR/PO processes as requested.
Serve as a subject matter expert and liaison between business stakeholders, Sourcing, Finance Operations, Accounting, and suppliers.
Reporting:
Prepare reports and basic data analysis, including On-Time-Payment rates, After-the-Fact Purchase Orders, PO balances, contracted vs invoiced amounts, and other requested reports.
Deliver timely ad hoc and recurring reports according to specifications.
Create and maintain clear, accurate visualizations and reports for financial management and spend analysis by category and business team.
Data Integrity Validation:
Ensure information consistency and resolve discrepancies across systems like Coupa, Oracle, and ServiceNow as per established procedures.
Governance and Cadence:
Support the creation and automation of dashboards to track team performance on SLA, KPI, and other metrics on a weekly, monthly, and periodic basis.
Contracts:
Act as the liaison between the business, Sourcing, and Legal teams to streamline and facilitate the contract renewal process.
Requirements:
[Must] Strong understanding of Procure-to-Pay downstream operations.
[Must] Program Management Certification (PgMP, PMI, or equivalent).
[Must] Prior experience in program management and/or operations management.
[Must] Business English fluency.
[Must] Operational mindset with a focus on execution.
[Must] Ability to diagnose and resolve system and process issues by collaborating with stakeholders.
[Must] Experience working in FP&A (Financial Planning and Analysis) organizations.
Diligent problem-solving skills, taking accountability for decisions and actions.
Ability to prioritize and execute tasks in a fast-paced environment, making sound decisions with strong attention to detail.
Strong analytical background and proven thought leadership.
Experience working in fast-paced operations environments with rigorous SOX compliance and areas requiring process optimization.
Solid understanding of customer service environments, managing stakeholders from intern to Senior Director levels.
Excellent verbal and written communication skills.
Expert in Google Sheets/Excel, including advanced formulas (IF statements, vlookup, PivotTables, Charts, ImportRanges, queries, arrays, macros).
Highly proficient in process documentation and interested in process design/optimization.
Self-motivated, able to work independently and as part of a team.
Proficient with Google Docs and Google Slides/PowerPoint.
Willingness to work PST hours.
Preferred:
Experience with both cash-basis and P&L (amortization/depreciation) calculations and budget forecasting.
Experience working with mixed business support models (full-time employees & outsourced teams).
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