Senior Accounts Payable Specialist

Job Purpose:

The Senior Accounts Payable Analyst/Accountant will be responsible for performing all aspects of accounts payable. This position will provide full-cycle Accounts Payable support while applying general accounting knowledge and performing tasks with excellent attention-to-detail to support the current operations and growth of our organization. The candidate will also be a key player in the implementation of the general ledger system and procure-to-pay system. The candidate must produce high-quality work while maintaining a professional attitude, possessing extreme attention to detail, having an internal control mindsight, and the highest degree of integrity. Excellent customer service skills are a must for this position.

Summary of Key Responsibilities:

• Performs full cycle accounts payable functions by coding and processing vendor invoices with accuracy and consistency while ensuring compliance with AP internal control, policies, and procedures
• Maintains timely entry of all vendor invoices (within 24 hours)
• Responds to all AP related inquiries and works to resolve outstanding issues
• Performs GL coding and review of all T&E reimbursements
• Manages, records and reconciles end of month credit card transactions
• Works to capture financial commitments for fully executed contract to establish payment schedules, milestones, and assign proper GL coding
• Coordinates the processing of invoices for payment, including 3-way matching, account coding, data entry and required approvals within accounting system
• Sets up new vendors using a Vendor Maintenance Form, and obtains proper vendor detail for record keeping
• Files 1099’s and maintains proper records
• Performs weekly payment processing and provides remittances to vendors
• Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
• Maintains accurate accounts payable and financial records and files
• Other accounting duties, as required
  
  

Required Skills and Qualifications:

• BA/BS in Accounting, Finance, Business, or equivalent
• 4+ years of experience in accounts payable in a fast-paced corporate environment
  
  

TECHNICAL SKILLS

• Highly skilled in Microsoft Office (Word, Excel, PowerPoint), email and voicemail
• NetSuite experience preferred
• Strong General Ledger Knowledge
• Multi-site with multi-currency knowledge preferred
  
  

Communication Skills

• Excellent communication skills
• Ability to listen and respond well to customers, partners and colleagues at all levels of the organization
• Solution driven individual that can understand root cause of issues, recommend solutions, and drive the solution to improve process accuracy.
• Ability to be agile and pivot to address critical issues, when presented.
• Ability to interact with staff from multiple departments.
  
  

Interpersonnal And Behavioral Skills

• Self-starter and self-finisher with high energy level and positive attitude.
• Highly goal and result oriented
• Prioritizes tasks according to business objectives and can pursue several objectives simultaneously
• Ability to organize and work concurrently on several projects, assessing what may differ from project to project
• Can work independently with a high degree of self-motivation
• Knows how to obtain support from different collaborators
• Tackles problems with enthusiasm and curiosity
• Treats colleagues at all levels with respect
• Can work independently with a high degree of self-motivation, with the ability to understand and carry out day to day responsibilities. Proactively seeks out guidance when needed
• Ability to work under strict deadlines and balance multiple workload demands.
• Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented and analytical skills
  
  

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