Entry-Level HR Specialist

ENTRY-LEVEL HR SPECIALIST

JOB TYPE AND CLASSIFICATION: Full Time Salaried Non-Exempt

Job Overview

MAC.BID buys truckloads of customer returns and overstock products then sells these items individually to the public through online auctions. The HR Specialist supports the company with full cycle hiring and HR functions for a designated territory determined by the Recruiting Manager. This position reports to the Recruiting Manager. The qualified candidate for this posiiton will be bilingual English/Spanish, written and spoken.

Major Duties And Responsibilities

Recruitment and Onboarding

• Job Posting: Create and manage job advertisements across various platforms, ensuring positions are advertised widely to attract a large pool of candidates.
• Sourcing: Proactively source candidates through online channels, job fairs, and community outreach to maintain a robust pipeline of potential hires.
• Screening: Conduct initial screenings of applicants to assess qualifications and fit for roles, ensuring alignment with job requirements.
• I nterview Coordination: Schedule and conduct interviews, coordinating with hiring managers to ensure a smooth and efficient interview process.
• Communication: Manage all applicant commu nication from screening to onboarding , c onduct ing daily high-volume calls .
• Team Collaboration: Work closely with hiring managers and warehouse supervisors to understand staffing needs and develop effective recruitment strategies .
• Recruitment Metrics: Track and report on key recruitment metrics, such as interview volume, acceptance rates, time-to-fill.
  
  

Onboarding and New Hire Integration

• Facilitate the onboarding process for new hires, including new hire set up, ensuring completion of necessary paperwork and migratio n .
• Conduct orientation sessions for new employees to introduce them to company policies and procedures.
  
  

Administrative and Compliance Tasks

• HRIS Management: Maintain accurate records in the HRIS (Human Resources Information System), ensuring all candidate and employee information is up to date .
• Compliance: Ensure compliance with federal, state, and local employment laws and regulations, as well as company policies and procedures.
  
  

Documentation: Prepare and maintain employment and recruitment-related documentation, including interview notes, offer letters, disciplinary actions .

• Maintain org anization chart s, updating all new hire or employee change s.
  
  

Employee Relations

• Act as first HR employee contact in a ddress ing employee performance, concerns, policy, and conflicts, working towards quick and effective resolution.
• Partnering with corporate HR, local management, d evelop and implement initiatives to boost employee morale and engagement.
• Assist in the reporting, collection, and entry of employee evaluations.
  
  

Compliance and Safety

• Assist Safety Coordinator in o versee ing workplace safety programs,
• Partner with HR and Safety C oor dinator to m anage and report workplace incidents, ensuring proper documentation and follow-up.
  
  

Complete additional tasks as assigned by the HR /Recruitment Manager s

Qualifications

• Must be bilingual English/Spanish, written and spoken
• Must be available Monday through Friday with the option of 8:00am to 4:00pm or 9:00am to 5:00pm, some weekend work if needed
• Knowledge of federal, state and local employment law to include: EEO and ADA in terms of non-discrimination
• Know the warehouse goals and trends as well as team that are impacting and driving business results
• Support the training needs of the warehouse and be an advocate for continuous learning
• Be an expert resource for compliance, systems and pay practices
• Must be subject matter expert on MAC.BID policies and benefits to the level of answering employee/ candidate questions
• Act as open door by listening to team members and collaborating with appropriate management to take action as needed
• In conjunction with the Corporate Office, d eliver on all HR operational and cyclical prog r ams to include field ing basic inquiries for discipline, attendance, payroll, and leave of absence
• Must be able to work productively in office and while remote
• Must be technically able to navigate a laptop, use Google calendars collaboratively, and other software such as but not limited to Outlook, ADP, & internal PIST system
• Must have proficient typing skills, and proper phone etiquette
• Must be comfortable with high-volume inbound/outbound calling (no cold calls)
• Must be able to communicate frequently with General Managers without a disconnect
• Must be a change agent and resilient, with a positive attitude
• Must have characteristics of discretion and confidentiality
• Must be able to use independent thought and judgment
• Must be able to navigate stressful situations
• Must be able to sit, kneel, or and/or stand for extended periods
• 2-3 y ears of prior experience is required
• Bachelor’s Degree in HR or another relevant field is required
  
  

Benefits

• Healthcare after 60 days
• Weekly paychecks
• Employee credit each week to bid on our items after 60 days
• 401(k) with employer match after 90 days
• Employee Referral Program
• 5 days PTO/ 2 sick days per quarter after 90 days
  
  

MAC.BID is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.