Senior Project Manager

Job Title: Sr. Project Management Coordinator

Location: Holly Springs, NC

Duration: 12 Months Contract

Shift: Monday-Friday, 8 AM - 5 PM

Job Description:

• Responsible for administering and coordinating key activities centered within the Facilities and Engineering (F&E) teams’ business processes and reporting systems for Operations.
• This position is also regularly responsible for supporting training programs, continuous improvement projects and providing guidance to others.
• This role will represent the F&E team in global network meetings as a site representative for associated projects and responsibilities within the operations organization at the ANC Site.

Responsibilities will include...

• Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
• Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
• Administer, maintain, and manage the organizations monthly KPI’s using systems such as Smartsheet, Tableau, and Maximo
• Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
• Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
• Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
• Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
• Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
• Work as the deviation development lead for F&E by facilitating assessment meetings, RCA’s / CAPA schedules, and incident critiques and investigations
• Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
• Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
• May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
• Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
• Provide technical writing support for cross functional groups within the F&E organization
• Support management team with developing and facilitating quarterly safety workshops
• Develop the organization’s monthly newsletter by working with team leaders from each functional area
• Create presentation materials and spreadsheets as necessary

Must Have Skills:

• Must have strong document management skills within CDOCS
• Must have experience in training programs *LMS experience is nice to have*-- maintaining, developing, scheduling
• Also should procurement experience preferably within My Buy
• Person should also have strong reporting skills