Project Manager I (non-IT)

We are currently seeking a Marketing Project Coordinator for a prominent client of ours. This position is located in Mettawa, IL Details for the position are as follows:

• Pay rate up to $31hr based on experience.

• 12+ month contract - (potential to extend or convert). This is a hybrid role (3 days onsite/ 2 days remote)
• Responsible for the planning, scheduling, and execution of all projects (print and digital) within Client Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.
• Develop project schedules, allocate resources, and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
• Set up and manage routes for all projects through the internal agency approval process (Kantata, SmartSheet,WorkFront)
• Prepare all assets and documentation for submission and review in accordance with Client Promotional Material Review Process
• Coordinate interactive resources with studio/programming/creative leads
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
• Understand Client promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production, and archiving
• Demonstrate clear and concise written and verbal communication skills
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, SmartSheet, Workfront)
• Bachelor s degree required
• 0-1 years of ad agency experience preferred project management and pharmaceutical experience a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• Understanding of print and digital project lifecycles and different project management methodologies/styles

If you are interested in hearing more about the position, please respond to this posting with your resume attached

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