Executive Personal Assistant to COO and CBO

JOB TITLE: Executive Personal Assistant to COO and CBO DEPARTMENT: Operations/Marketing LOCATION : Beverly Hills, CA (On-site) REPORTS TO: Chief Operating Officer and Chief Brand Officer ABOUT US SET Active is a dynamic and growing brand at the forefront of fashion and lifestyle, with a strong focus on community and creativity. We believe in pushing the boundaries of what's possible, from social media to product development. POSITION SUMMARY SET ACTIVE is searching for an Executive Personal Assistant to the COO and CBO. This role involves overseeing personal tasks, managing schedules, coordinating meetings, and handling correspondence. This individual must be proactive, organized, and capable of managing a variety of personal and professional responsibilities to support effectively. This role provides high-level administrative support, ensuring the efficient operation of the two executive offices. RESPONSIBILITIES Administrative Support: Manage the COO + CBO's calendars: Schedule and prioritize appointments, meetings, and travel arrangements as it relates to professional and personal matters. Assist with finding contacts for partnerships for CBO + build a contact blackbook housing information. Personal: Travel Arrangements: Planning and booking personal travel, including family vacations or weekend getaways, and handling logistics such as accommodations and car rentals. Managing Personal Calendar: Scheduling personal appointments, such as medical check-ups, family events, or social engagements. Personal Errands: Running errands such as picking up dry cleaning, purchasing gifts, grocery shopping, or handling returns and exchanges. Event Planning: Organizing personal events such as family gatherings, parties, or dinners, including managing guest lists, sending invitations, and coordinating with vendors. Personal Shopping: Assisting with personal shopping needs, including buying clothing, gifts, or other personal items. Children's Activities: Coordinating school schedules, extracurricular activities, or childcare arrangements. Gift Purchasing and Wrapping: Buying and wrapping gifts for birthdays, anniversaries, or other special occasions. Managing Social Media: Assisting with personal social media accounts, if required. Personal Document Management: Organizing personal documents such as insurance, legal documents, or travel visas. Vehicle Maintenance: Scheduling car maintenance/gas/ car wash. Assist with house management coordination. Grocery runs for houses when needed. QUALIFICATIONS: Bachelor's degree in Business Administration, Communications, or a related field preferred. 3+ years of experience as an Executive Assistant, Personal Assistant, or a similar role supporting senior-level executives. Proficiency in Microsoft Office Suite and experience with project management software and tools. Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. High level of professionalism and discretion in handling confidential information. Proactive and resourceful with strong problem-solving abilities. Experience in a fast-paced corporate environment is preferred. Attention to Detail. Capability to build and maintain relationships with a diverse range of stakeholders.