Administrative Assistant

TLDR;

We’re on the hunt for an organized go-getter who thrives on keeping things running like clockwork. If you're a doer who finds joy in the little details and loves collaborating across all levels, including with the C Suite, we want to meet you! This is an opportunity to dive into a diverse range of responsibilities and actively shape our office experience.

Sound intriguing? Read on and see if we’re the perfect match. If you feel a spark, let’s chat.

Who We Are

We’re fast-paced, dynamic, and growing quickly. We embrace variety—each day and every person is different—but we share a passion for making things better together. Here, your ideas won’t just be heard; they’ll be implemented.

What You’ll Be Doing

• Keep the Office Buzzing: Order lunches, replenish snacks, and ensure our pantry is fully stocked.
• Stay on Top of Supplies: Monitor, order, and organize office supplies to keep the wheels turning smoothly.
• Coordinate with Cleaning Crew: Liaise with our cleaning team to maintain a welcoming and spotless workspace.
• Handle Local Errands: Pick up payroll, deliver letters/packages, and drop off shipments at local couriers.
• Packaging Extraordinaire: Help package orders and shipments to ensure they reach their destinations on time.
• Support Teams: When things are quiet, actively seek ways to help other departments or teams lighten their workload.
• Foster a Warm Office Environment: Create an atmosphere where everyone feels welcome, valued, and ready to do their best work.
• Tackle Ad-Hoc Tasks: Be ready to take on new projects or one-off tasks that come your way. No two days will look the same!
• Keep Us Connected: Help with setting up for company events or meetings, ensuring everything runs without a hitch.
• Travel with Co-Founders: Join the Co-Founders and other team members at events, managing travel logistics, snapping behind-the-scenes photos, etc.
• Capture the Moment: Use your photography skills to document office life and events, creating a visual story of our culture.
• Schedule and Arrange Travel: Plan and coordinate travel logistics for the team, including booking flights, accommodation, and transportation.
• Take Meeting Notes: Record detailed notes during company-wide and leadership meetings, ensuring key points and action items are documented.
• Send Weekly Announcements: Distribute weekly updates about travel, media interviews, important dates, and other essential information.
  
  

Who You Are

• Resourceful and Driven: You don’t just check boxes; you look for ways to add value and improve processes.
• A Team Player: You’re eager to collaborate and support others, no matter their position.
• Highly Organized: Juggling tasks and keeping things tidy is your forte.
• Proactive: If there’s downtime, you’re not sitting still. You’re already thinking of ways to help.
• Welcoming Personality: You create a friendly and approachable atmosphere wherever you go.
• Quick on Your Feet: Adapt and tackle whatever the day brings.
• Attention to Detail: Maintain accuracy and thoroughness in all tasks, from scheduling to note-taking.
  
  

Requirements

• In-Person Availability: You must be able to work on-site full-time.
• Reliable Transportation: For local errands and deliveries.
• Previous Office/Admin Experience: This isn’t required, but it’s nice to have.
• Strong Communication Skills: Comfortable engaging with everyone from interns to executives.
• Flexibility: Willing to pivot between tasks, roll up your sleeves, and get things done.
• Ability to Travel: Be available for occasional travel to events or off-site meetings with team members.
  
  

Why Join Us?

• Dynamic Work Environment: Every day is different; you’ll never be bored.
• Growth Opportunities: As we grow, so will your role. Your career path is up to you.
• Collaborate Across Teams: Work closely with various departments and contribute meaningfully.
• Value-Driven Culture: We prioritize balance, quality, and open communication.
  
  

Ready To Level Up Your Work-life Game? At Cyber Dive, We Don’t Just Offer a Job—we Offer a Lifestyle. Check Out What’s In Store For You

• Health Coverage: Enjoy 50/50 Medical, Dental, and Vision Insurance. Your health is non-negotiable, and we’ve got your back!
• Unlimited Paid Vacation: Take the time you need to recharge and rejuvenate—no limits on vacation days!
• Epic Monthly Long Weekends: We value your time off, so we implement monthly long weekends to give you a well-deserved break.
• Snack Paradise: Our always-stocked snack corner will keep you fueled with tasty treats—because who doesn’t love snacks?
• Catered Meals Twice a Week: Enjoy gourmet meals on us! Good food, great company—what more could you ask for?
• Flex Your Way: Enjoy the flexibility to work in a way that suits you best, balancing personal commitments with professional goals.
  
  

To Apply

Submit your resume and tell us why you’re the perfect fit. Be yourself and let your personality shine through. We want to know why you’re excited to join our team and how you’d contribute to making our office even better.

Final Note

We’re not just looking for someone to fill a role—we’re looking for someone eager to make it their own. If you’re the type of person who finds joy in keeping things running smoothly and jumps at the chance to help out wherever needed, we can’t wait to hear from you.