Event Manager/Coordinator

Job Title: Event Manager/Coordinator

Location: Chicago, IL 60606 (Hybrid - 2 days a week in office, Wednesday and a floater day)

Duration: 2 years

Contract Type: W2 only

Pay Rate: $44.82/Hour

Working hours: 9-5 CST [events will require some weekend/evening work, and travel around the US and Canada]

Role Mandate

The selected candidate would be accountable for providing day-to-day operational and coordination support for both internal and external events across all Lines of Business for client’s Financial Group. These events are highly visible and involve clients as well as senior-level executives. The role involves registration management, onsite execution, sourcing internal and external vendors/suppliers, and venue research & negotiations/contracting. Must represent the organization with professionalism, courtesy, and integrity

Role Responsibilities Include (but Are Not Limited To)

• Delivery of consistently great client experiences through expertly managed events and meetings
• Execution for internal & external conferences and events of cross-border groups
• Develop and manage event calendars and Cvent need
• Provide guidance and advice to clients on proper event logistics & details, based on objectives
• Manage executives and clients as they participate in client’s events and conferences
• Manage and work with colleagues and client's FG employees through meetings, events, and conferences
• Provide administrative and shared service support roles around online registration management, tracking office administration and onsite event support staff as requested
• Assist in creating synergies between Canada and U.S. Event-Based Marketing Team
• Responsible for ensuring that standards are applied to all conferences and events
• Responsible for quality control of conferences and events
  
  

Must-Have Skills

• Minimum 3 years work experience in event management/coordination
• Candidate must be able to travel around the US can to Canada
• Professional polish and ability to interact with senior executives and clients
• Team player, motivated and committed, self-starter and quick learner, confident, assertive
• Flexibility and ability to work in ambiguity and under pressure, as well as handle multiple projects simultaneously and resolve conflicts on site
• Strong verbal and written communication skills
• Possess ability to manage and establish relationships with a large volume of stakeholders (internal and external clients, vendors/suppliers, etc.)
• Excellent organizational skills and attention to detail
• Creative problem solver with the ability to negotiate as required
• Proficiency with MS Office Suite, and Adobe Acrobat Pro
• Cvent knowledge and experience preferred
• University degree is preferred
  
  

Nice-to-Have Skills

• Certified Meeting Professional (CMP), member of Meeting Professionals International (MPI), or other event designation considered strong asset
• Extroverted personality type, and comfortable with face-to-face interactions.
• Previous event management experience with Financial Institutions or corporate environments