Senior Executive Assistant

Responsibilities:

• Responsible for calendar management of external meetings and for setting up multi-party conference calls.
• General administrative duties such as shipping packages, store runs, copying, setting up lunches for working meetings etc.
• Create and manage POs for Marketing and Creative teams
• Arrange travel reservations including airlines, hotel and car services.
• Track all expenses and process expense reports accordingly; must be proficient in Excel and have basic finance understanding and experience.
• Prioritize and manage multiple projects simultaneously; follow through on issues in a timely and efficient manner.
• Ability to work independently with very strong follow up and attention to detail.

Experience:

• Up to 2 years’ experience in an internship or consultant role in a relatable field (PR, Social, Marketing) and industry (Beauty, Fashion); experience supporting executive level management is a plus.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint) – must have a mastery in PowerPoint
• Must have excellent communication skills both written and verbal.
• Must have excellent organizational skills and the ability to effectively handle many competing priorities.
• Must exercise sound judgment and discretion especially with confidential information.
• Enthusiastic self-starter with demonstrated experience working independently as well as part of the team.