Payment Liaison

About The Agency

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health.
• We create opportunities for New Yorkers through housing affordability.
• We engage New Yorkers to build and sustain neighborhood strength and diversity.
  
  

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

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Your Team

The Office of Finance and Administration (OFA) is charged with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact

The Payment Liaison for the Division of Fiscal Affairs, Accounts Payable Unit, will be responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role

You will play an integral part of the payment process to ensure that all vendor payments are paid in a timely manner.

You will serve to help maintain a smooth workflow avoiding any backlogs.

Your Responsibilities

Duties and responsibilities of the selected candidate will include but not limited to the following:

• Review ERP invoice/requisition package to ensure that it includes proper supporting documentation.
• Check the NYC Financial Management System (FMS) to ensure that there are sufficient available CD funds encumbered against the contract's accounting/commodity lines
• Approve the ERP payment invoice/requisition and create and process a voucher against CD funds in the HPDINFO payment system
• Ensure that the encumbrance documents are accepted in FMS and invoices are processed in a timely manner
• With latitude for independent judgement, identify and resolve issues with appropriate ERP staff
• Answer all inquiries in a timely and efficient manner
• Track the payment history of the ERP invoices
  
  

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  

Preferred Skills

• Highly organized with ability to handle multiple priorities and deliver assignments on time - Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment - Have accounts payable experience - Able to multitask - Experience in use of HPDInfo (Agency Legacy System) and the City s Financial Management System (FMS) are a plus
  
  

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.