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Administrative Assistant

Salary undisclosed

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Redmond, WA; 5 days a week

Monday - Friday. 40 hrs/week, 7am-3pm window for expected working hours, + 5 OT hours/week.

Chance for Extension? (Y/N): Yes

Top 3 Hard Skills Required + Years of Experience

  • Proficient in Microsoft Office tools including Outlook, Excel (leveraging data), Word, Teams, and OneNote - (1+ years)
  • Experience building out/documenting processes (with OneNote) - (1+ years)
  • Experience in High Volume Operations working with cross-functional teams - (1+ years)

Typical Day in the Role

  • Purpose of the Team - General Counsel / HR Legal
  • Key projects - They work on the US immigration team, who supports the immigration journeys for their visa dependent employees. Recently, they’ve expanded their contingent staff to help with this support.

Job Description

  • Performs a variety of administrative functions to support US Immigration Team's high-volume operations.
  • Timely process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings
  • Troubleshoot high-volume printing issues
  • Triage and escalate urgent US Immigration cases to appropriate teams
  • Track, accurately update, and confirm case status within case management software tool in real time
  • Run and analyze case status reports within case management tool
  • Conduct data audits and work with stakeholders to ensure data integrity
  • Other project and task support, as directed
  • Requires 100% onsite work

Qualifications

  • Deep attention to detail, organizational, critical thinking, and time management skills
  • Strong written and verbal communication skills
  • Sense of urgency and ability to prioritize and manage work accordingly
  • Proficient in Microsoft Office tools including Outlook, Excel, Word, Teams, and OneNote
  • Ability to navigate complex and sometimes ambiguous situations
  • May require ability to lift up to 20 lbs

Candidate Requirements

  • Years of Experience Required; 1+
  • Degrees or certifications required - BA required in any field.
  • Best vs. Average - High GPA