Executive Assistant for Family Office
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We are currently looking for an Executive Assistant to provide high-level administrative and personal support to the senior leadership team of a Family Office based on Long Island, NYC. This role requires a proactive individual with strong organizational skills, capable of managing multiple projects while maintaining smooth day-to-day operations. The ideal candidate thrives in fast-paced environments, excels at juggling various responsibilities, and enjoys collaborating with senior leaders.
Requirements:
- 3+ years of experience in an executive support role, ideally supporting senior leaders
- Strong proficiency in Microsoft Office, including Excel and PowerPoint
- Highly organized with excellent communication skills, both written and verbal
- Comfortable with Google Drive and adept at managing data
- Ability to drive for business tasks and travel domestically or internationally with short notice (within 2 weeks)
- Candidates with start-up experience will be prioritized
Responsibilities:
- Provide direct support to senior executives, managing their schedules, travel arrangements, and meeting logistics
- Assist with both personal and business tasks, including booking hotels, restaurants, and appointments
- Oversee property portfolios by tracking rent, expenses, vacancies, and monthly P&Ls
- Manage vendor relationships and coordinate home/office maintenance projects
- Develop emails, presentations, executive briefings, and other materials
- Organize and maintain files across Google Drive, digital platforms, and physical
- documents
- Collect, synthesize, and report on meeting outcomes and new initiatives relevant to the
- family office
- Handle credit card management, banking, and dispute resolution
- Monitor and coordinate expenses related to both business and personal matters
- Coordinate meetings and key projects with the executive team, ensuring seamless
- follow-up
- Work closely with multiple executives and leadership to streamline workflows and drive
- new initiatives
Schedule: Monday – Friday, 9 AM – 6 PM EST with the expectation to be available for text 7 days per week*
Compensation: Up to $120K BOE, medical stipend, PTO (this will start as a 1099 position*)
Location: You will be working out of the Family’s home office in Hewlett, New York
1807