Administrative Assistant to Superintendent

Job Description

Position Profile

Reporting directly to the Superintendent provides support in a wide range of office and school operations. The Executive Assistant must be a Christian who supports the school’s mission and vision. This person must continue to grow in a personal relationship with the Savior Jesus Christ and maintain active participation in a Bible-Centered Church.

General Responsibilities

• Maintains and manages the Superintendent daily schedule, maintains an online calendar in Gmail, prioritizes requests for the Superintendent’s attention by managing the scheduling of meetings and appointments, coordinates activities and agendas, and uses tact and diplomacy to resolve appointment conflicts due to unforeseen circumstances.
• Coordinates a wide variety of projects, activities and / or events for the Superintendent
• Organizes, assembles, distributes, and prepares board packet for Board of Director meetings
• Supports Superintendent for various presentations and meetings
• Composes email responses when directed by the Superintendent.
• Works effectively dealing with a wide variety of challenges/stressors, deadlines,
• and a varied and diverse array of contacts with stamina to maintain attention to detail.
• Other duties as assigned.
  
  

Administration

• Reports to the Superintendent
  
  

Personal Characteristics and Skills of Applicant

• Ability to multitask
• Effectively work in high pressured situations
• Self-motivated
• Resourceful
• Take initiative
  
  

Qualifications

• Superior organizational skills, project management experience, and logistical skills.
• Three to five years’ experience as an Executive Administrative Assistant, preferably in a school setting.
• Excellent interpersonal, written, and verbal communication skills.
• Advanced understanding of computers and technology, including Microsoft Office, Google Docs, Sheets, Forms, and Calendar, as well as web-communication platforms.
• The ability to interact warmly and intuitively with students, co-workers, prospective applicants and their families, along with alumni, trustees, and the general public.
• Proactive problem-solving skills as well as the ability to anticipate and address needs before they arise.
• Ability to maintain confidentiality and discretion at all times.
• Ability to work in a fast-paced, team-oriented environment.
• Must be a born again Christian and subscribe to the Statement of Faith of Oakland Christian School.
• Must be a member in good standing and maintain attendance of a local church.
• Must have a bachelor’s degree.