Administrative Coordinator

Apply

Job Type

Full-time

Description

A few things about usâ€

Welcome to our company! We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!?

So now that you know about us, here is the jobâ€

At Spectra, a Diverzify company, we believe our associates are at the heart of our organization. The Administrative Coordinator is a key role for our business. In this position, you will be responsible for coordinating and/or performing a wide variety of administrative commercial flooring project support activities as well as minor tasks assisting the Project Management and Office Management teams assigned to a client project.

Requirements

Job Description

• Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
• Inventories and orders office supplies.
• Serves as liaison with technical support staff for office equipment.
• Schedules meetings, answers phones, and maintains digital and physical records.
• Prepares agendas and takes notes at meetings and archives proceedings.
• Assists in preparation of reports and presentations and aids in mail and delivery processing.
• Resolves administrative problems by analyzing information and identifying and communicating solutions and coordinating courier solutions and FedEx shipments.
• Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues.
• Directs administrative productivity in accordance with management directives.
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
• Completes administrative projects like filing, scanning new contracts, change order paperwork, processing submittals and closeouts
• Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
• Accomplishes department and organization mission by completing related tasks and projects as needed.
  
  

Job Requirements

• High School Diploma/GED Required
  
  

Preferred Qualifications

• BA or Associates degree in Business Management or related field preferred.
• 2 years' experience working in an administrative role preferred.
• 2 years' experience working with Google, Excel, and Microsoft Office preferred.
  
  

Join a growing team. We value innovative minds, independence, and flexibility.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Apply

Job Type

Full-time

Description

A few things about us…

Welcome to our company! We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!?

So now that you know about us, here is the job…

At Spectra, a Diverzify company, we believe our associates are at the heart of our organization. The Administrative Coordinator is a key role for our business. In this position, you will be responsible for coordinating and/or performing a wide variety of administrative commercial flooring project support activities as well as minor tasks assisting the Project Management and Office Management teams assigned to a client project.

Requirements

Job Description

• Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
• Inventories and orders office supplies.
• Serves as liaison with technical support staff for office equipment.
• Schedules meetings, answers phones, and maintains digital and physical records.
• Prepares agendas and takes notes at meetings and archives proceedings.
• Assists in preparation of reports and presentations and aids in mail and delivery processing.
• Resolves administrative problems by analyzing information and identifying and communicating solutions and coordinating courier solutions and FedEx shipments.
• Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues.
• Directs administrative productivity in accordance with management directives.
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
• Completes administrative projects like filing, scanning new contracts, change order paperwork, processing submittals and closeouts
• Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
• Accomplishes department and organization mission by completing related tasks and projects as needed.
  
  

Job Requirements

• High School Diploma/GED Required
  
  

Preferred Qualifications

• BA or Associates degree in Business Management or related field preferred.
• 2 years' experience working in an administrative role preferred.
• 2 years' experience working with Google, Excel, and Microsoft Office preferred.
  
  

Join a growing team. We value innovative minds, independence, and flexibility.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.