Contract Specialist

Contract Support Specialist Mid-Senior Level

Job description

As an Contract Support Specialist, you will be responsible for supporting the Department of Air Force within the National Capital Region (specifically Pentagon or Joint Base Andrews, MD). Perform all pre-award and post-award administration, to include but not limited to, assisting mission partners with requirements packages, advising mission partners on acquisition strategy, conducting market research, drafting acquisition strategies and plans, drafting source selection plans and evaluation criteria, drafting determinations and findings and justifications and approvals, drafting solicitations and award documents, writing source selection decision documents, preparing change modifications, and exercising options periods. Meet all acquisition milestones as determined by the servicing Contracting Officer. All tasks shall be performed at the requisite skill level. An active Secret Security Clearance is a must for this position.

Must have at least a Bachelor s Degree and 24 Business credits and at least four (4) years of acquisition experience supporting DoD/Federal Government and have a FAC-C, CPCM, CFCM, or DAU DAWIA Level II certification in Contracting, Contracting Officer Representative, Purchasing, or Program Management. Must be a self-starter and motivated to learn. Must have stellar communication skills and be prepared to work in a fast-paced environment supporting the most senior leaders in the Air and Space Force. Must be able to work independently within 60 days after award.

This position is: Hybrid (1-2 days in the office per week)

Key Responsibilities

• Assist in the development and maintenance of administrative management tools, templates, training and program governance and reporting. The support shall include, but is not limited to; assisting in preparing agenda topics; planning, scheduling and coordinating meetings; preparing and distributing minutes; and recording and reporting closure of key initiatives.
• Ensure all administrative support efforts are consistent with the governance principles and framework, government statutes, policies, regulations and related guidance. All work shall be performed in coordination and collaboration with the relevant stakeholders.
• Requirements Planning Phase. Provide administrative assistance to the organization by providing support in developing and documenting various types of requirements and other information in support of the Mission Partner s acquisition(s).
• Establish working relationships with stakeholders essential to effective project planning and execution; provide continuous accountability and scheduling coordination with each agency during the project for effective meetings to identify, communicate and resolve any potential problems.
• Develop, review, and account for the applicable documentation required to execute the acquisition project.
• Provides feedback to customers and keeps abreast of changing environments and potential shifts in emphasis or other program changes.
• Liaison with applicable requirement stakeholders (e.g. SAF/AQ, Mission Partners, Finance, Contracting) to maintain accurate forecast and accountability of upcoming requirements.
• Participate in meetings pertinent to the planning of assigned requirement(s)
• Successful management of acquisitions and requirements through the organization s management tool or management system. Manage, Schedule, training, assign, report, and track (e.g. Dashboards, Integrated Master Schedules, Calendar Invites, etc.) the organization s acquisition packages using the applicable organizational operating instructions, training and instructions.
• Utilize administrative acquisition support knowledge and experience to liaison between the organization and Mission Partner and provide assistance, guidance, and support with the timely submission of requirement packages.
• Review and track requirements utilizing the Air Force Service Management Tool (SMT) and applicable Portfolio dashboards and databases (currently Microsoft (MS) Excel, Access and SharePoint).
• Develop and maintain requirement package templates.
• Produce Acquisition Reports & Acquisition Data. Provide applicable acquisition reports with advising on acquisition data to analyze: timelines, performance, statistics, workload balancing, trend analysis, and forecasting.
• Present findings or translate the acquisition data into useable formats by applying critical thinking. Findings will become part of government dashboard/briefings to support compliance findings, inspections, leadership decision making, and customer expectation management.
• Maintain and collect acquisition data using different tools and statistical techniques such as MS SQL queries from various databases, such as but not limited to MS Excel, MS Access, SharePoint and data management systems in order to provide accurate and reliable administrative reports (e.g. Requirements, Forecasting and Planning reports, Procurement Acquisition Lead Time (PALT) report, Dashboards).
• Advise and assist in establishing useful acquisition data collections from existing systems. Apply sound strategies for obtaining quality acquisition data from different sources, integrating and developing actionable information. Prepare applicable acquisition reports and acquisition briefs on an as needed basis.
• Develop & Maintain Business Rules. The contractor shall assist the organization in administrative actions required to develop and maintain the business rules with improving acquisition tradecraft, processes and standardized in the acquisition process.
• Assist with the administrative duties with maintaining acquisition process and recommend goals to improve acquisition tradecraft to include streamlining process, lead times, on-time award rates, achieve quality requirements documentation, improve performance and drive efficiencies for acquisitions.
• Assist with the administrative duties with maintaining various acquisition documents such as but not limited to policy, standard operating procedures, governance, and templates.
• 3-5 yrs experience providing contract management support, performance management support, and contract financial management support
• 3-5 yrs experience supporting and interpreting the Federal and DoD regulations and standards required by the MHS IT Directorate (i.e., FAR, DFARS, DoD 5000, etc.).
• Familiarity of the Dept of Defense, Air Force Agency is highly desired.
• Must be detail-oriented, organized and self-motivated with high attention to detail.

Qualifications

• Must have acquisition experience in DoD or Federal Government and Purchasing or Program Management Experience
• History working with DOD Health Agencies
• An Active DOD Secret Security Clearance is a must for this position

Professional Skills

• Excellent verbal, interpersonal and written communication skills
• Strong analytical, problem-solving and decision making capabilities
• Team player with the ability to work in a fast-paced environment
• Strong oral and written communication skills

Benefits

• ATC offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce.
• ATC is an equal opportunity employer that values diversity at all levels. (EOE Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

Working at ATC

Working at ATC means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ATC employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual

Primary Location

Hybrid-- Maryland, DC and Virginia

Employment type

Full-time