Executive Assistant to the President

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support across multiple functions, including multiple companies, personal affairs, real estate management, and various consulting roles. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Administrative Support

• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes for internal and external meetings.
• Handle correspondence, including emails, phone calls, and other communications, ensuring timely responses.

Project Management

• Assist in the coordination and execution of projects across multiple companies, tracking timelines and deliverables.
• Support with research, documentation, and communication with stakeholders.

Board and Consulting Engagements

• Prepare materials and reports for board meetings and consulting engagements, ensuring clarity and precision.
• Act as a liaison between board members, clients, and external partners, fostering strong relationships.

Personal Affairs Management

• Manage personal calendars and schedules, including family events and commitments.
• Coordinate personal travel arrangements, including logistics for family and private events.
• Track real estate transactions.

Research and Analysis

• Conduct research on industry trends, competitors, and market opportunities to inform decision making.
• Summarize findings and present insights in a clear, concise manner.

Financial and Administrative Tasks

• Assist with expense reporting, budget tracking, and invoicing for both business and personal accounts.
• Manage documentation related to real estate properties, ensuring all paperwork is organized and up to date.

General Office Management

• Maintain an organized filing system, both digital and physical, for easy access to important documents.
• Ensure the office environment is professional and welcoming.

QUALIFICATIONS:

• Proven experience as an executive assistant or in a similar role supporting senior executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Possess a proactive, solution-oriented mindset with the ability to anticipate needs and adapt to rapid change.
• Have a positive outlook.
• Possess a high sense of urgency.

PREFERRED QUALIFICATIONS:

• Experience in real estate management or consulting firms is a plus.
• Bachelor's degree in business administration or a related field.