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Finance System Administrator / Accounts executive
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We are seeking a meticulous and proactive Finance System Administrator to support our Concur platform and occasionally the Oracle platform.
This role is pivotal in maintaining and updating the accounting system for the entire accounting department.
The ideal candidate will have 3-5 years of experience in finance system administration, with a strong understanding of Concur functionalities.
Responsibilities include managing user accounts, maintaining system configurations, creating and maintaining financial reports, and ensuring seamless integration with other systems. Additionally, this position serves as the direct backup to the Financial System Administrator II.
Responsibilities include managing user accounts, maintaining system configurations, creating and maintaining financial reports, and ensuring seamless integration with other systems. Additionally, this position serves as the direct backup to the Financial System Administrator II.
Key Responsibilities:
User Management:
o Change or assign delegates.
o Add/update users manually.
o Change financial accountants and accounts payable specialists for
programs.
System Configuration:
o Add programs and expense types to dropdown menus.
o Assign orphan transactions for assigned credit cards.
o Re-route reports to new approvers, including those in former approvers
queues.
o Maintain employee data and ensure UKG-Concur integration is functioning
properly.
o Update approval workflows in Concur.
o Add new fields to report headers.
o Maintain Concur configuration and communicate system updates or
downtimes.
Reporting and Auditing:
o Create audit rules.
o Run and distribute various reports (e.g., travel and reimbursement,
pending approvals, credit card transactions).
o Prepare the SAE report twice a month for the finance team and general
ledger posting.
o Create and organize master reports located in the N-Drive.
o Support audit teams with documentation.
Customer Service and Support:
o Monitor and provide customer service via ServiceNow.
o Support Concur Workroom sessions for travel and expense issues.
o Collaborate with the SWKey Travel team on hotel/airfare orphaned
transactions.
Essential Functions:
o Manage projects for software modifications or upgrades, coordinating
changes or troubleshooting issues with system vendors and Information
and Technology Services.
o Provide financial system training and instruct personnel on the technical
aspects of system processing and data retrieval.
o Perform various accounting and recordkeeping functions.
o Review system-generated reports to ensure accounting records are
accurate and balanced.
o Provide training, support, and requested information to external auditors.
o Perform related duties as assigned.
o Deliver excellent customer service by answering questions, providing
information, making referrals, and ensuring appropriate follow-through and
resolution.
o Communicate effectively with managers, supervisors, co-workers, and
others, maintaining confidentiality.
o Document system processes and configurations.
o Test configurations related to system changes.
Other Functions:
o Read, analyze, and interpret financial reports.
o Translate business objectives into technical requirements.
o Organize and manage multiple projects simultaneously.
o Define problems, collect data, establish facts, and draw valid conclusions.
o Write reports, correspondence, policies, procedures, and other required
documentation.
Qualifications:
Bachelor s degree in accounting, Finance, Computer Science, or a related field.
3-5 years of experience in finance system administration, specifically with
Concur.
Advanced Expense Configuration Certification is a plus.
Strong analytical and problem-solving skills.
Excellent communication and customer service skills.
Proficiency in Microsoft Office Suite, especially Excel.
Experience with Oracle platform is a plus
Three plus years of combined experience in accounting and/or MIS, including
one year as an administrator of a financial system.
Working knowledge of SpreadSheet Server, Oracle Fusion Cloud Financial
Systems, systems, and KRONOS Dimensions, or comparable ERP systems.
o Change or assign delegates.
o Add/update users manually.
o Change financial accountants and accounts payable specialists for
programs.
System Configuration:
o Add programs and expense types to dropdown menus.
o Assign orphan transactions for assigned credit cards.
o Re-route reports to new approvers, including those in former approvers
queues.
o Maintain employee data and ensure UKG-Concur integration is functioning
properly.
o Update approval workflows in Concur.
o Add new fields to report headers.
o Maintain Concur configuration and communicate system updates or
downtimes.
Reporting and Auditing:
o Create audit rules.
o Run and distribute various reports (e.g., travel and reimbursement,
pending approvals, credit card transactions).
o Prepare the SAE report twice a month for the finance team and general
ledger posting.
o Create and organize master reports located in the N-Drive.
o Support audit teams with documentation.
Customer Service and Support:
o Monitor and provide customer service via ServiceNow.
o Support Concur Workroom sessions for travel and expense issues.
o Collaborate with the SWKey Travel team on hotel/airfare orphaned
transactions.
Essential Functions:
o Manage projects for software modifications or upgrades, coordinating
changes or troubleshooting issues with system vendors and Information
and Technology Services.
o Provide financial system training and instruct personnel on the technical
aspects of system processing and data retrieval.
o Perform various accounting and recordkeeping functions.
o Review system-generated reports to ensure accounting records are
accurate and balanced.
o Provide training, support, and requested information to external auditors.
o Perform related duties as assigned.
o Deliver excellent customer service by answering questions, providing
information, making referrals, and ensuring appropriate follow-through and
resolution.
o Communicate effectively with managers, supervisors, co-workers, and
others, maintaining confidentiality.
o Document system processes and configurations.
o Test configurations related to system changes.
Other Functions:
o Read, analyze, and interpret financial reports.
o Translate business objectives into technical requirements.
o Organize and manage multiple projects simultaneously.
o Define problems, collect data, establish facts, and draw valid conclusions.
o Write reports, correspondence, policies, procedures, and other required
documentation.
Qualifications:
Bachelor s degree in accounting, Finance, Computer Science, or a related field.
3-5 years of experience in finance system administration, specifically with
Concur.
Advanced Expense Configuration Certification is a plus.
Strong analytical and problem-solving skills.
Excellent communication and customer service skills.
Proficiency in Microsoft Office Suite, especially Excel.
Experience with Oracle platform is a plus
Three plus years of combined experience in accounting and/or MIS, including
one year as an administrator of a financial system.
Working knowledge of SpreadSheet Server, Oracle Fusion Cloud Financial
Systems, systems, and KRONOS Dimensions, or comparable ERP systems.
Physical Demands:
Ability to read, write, and communicate both verbally and in written form to
express and exchange ideas.
Must be able to access all components of the workstation and other office
equipment.
Frequent typing, writing, bending, and twisting.
Must be able to lift up to 10 pounds.
Ability to read, write, and communicate both verbally and in written form to
express and exchange ideas.
Must be able to access all components of the workstation and other office
equipment.
Frequent typing, writing, bending, and twisting.
Must be able to lift up to 10 pounds.
Work Environment:
General office environment with moderate noise.
This position is mostly sedentary, involving sitting most of the time, but may
involve walking or standing for brief periods.
A busy environment with many unscheduled interruptions.
Frequent computer use at workstation for extended periods.
Public contact position requiring appropriate business apparel.
Some travel required.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
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