Executive Assistant

Financial services firm is seeking a high-level Executive Assistant to join their team. The ideal candidate will have previous experience supporting multiple executives within finance or professional services.

120K - 140K

Hybrid schedule

9am - 6pm

Responsibilities:

• Manage schedule and calendars to support the needs of executives
• Assist with coordination of travel and ensure travel itineraries are prepared
• Draft and edit correspondence, communications, presentations, and other documents
• Prepare various reports on a timely basis, including expense reports
• Assist in preparing presentations, research, and meeting materials
• Greet clients upon arrival and set up conference room for meetings
• Maintain pantry and office supplies, track and re-order items as needed
• Manage planning for annual trips and conferences as needed, maintaining schedule of events
• Monitor, screen, respond to and distribute incoming communications (i.e., phone, emails, messages) in a professional manner
• Assist with IT issues related to phone and video conferences

Requirements:

• Minimum 8+ years related experience supporting C-Suite Executives, ideally out of finance
• Bachelor’s Degree preferred
• Highly organized and able to prioritize multiple tasks with minimal supervision
• Must have excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, PowerPoint, and Excel)
• Strong attention to detail and time management skills