Administrative/Events Program Coordinator
Salary undisclosed
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Job Description
The Center for Hydrologic Innovations and the Global Center of Water Technology are seeking a highly self-motivated and dynamic individual for the position of Business Operations Specialist. Both centers are fast-paced, working on cutting edge research centered around water. The successful candidate will be responsible handling the purchasing, event planning, travel, and administrative functions.
Job Family
Publicity & Promotion
Department Name
Sch Sustain Engr & Built Envrn
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is a grant funded position. Continuation is contingent on future grant funding.
Salary Range
$45,000 - $58,509 per year: DOE
Close Date
07-November-2024
Category
02
Essential Duties
Administrative/Purchasing
Bachelor's degree in Business or in a field pertinent to work AND one (1) year of directly related administrative experience; OR, Five years of directly related administrative experience; OR Any equivalent combination of experience and/or education form which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests, and interdisciplinary mindset combined with 47 graduate degree programs and 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.
The Fulton Schools of Engineering on the Tempe and Polytechnic campuses is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu/about.
Working at ASU has outstanding benefits which include: health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
The Center for Hydrologic Innovations and the Global Center of Water Technology are seeking a highly self-motivated and dynamic individual for the position of Business Operations Specialist. Both centers are fast-paced, working on cutting edge research centered around water. The successful candidate will be responsible handling the purchasing, event planning, travel, and administrative functions.
Job Family
Publicity & Promotion
Department Name
Sch Sustain Engr & Built Envrn
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is a grant funded position. Continuation is contingent on future grant funding.
Salary Range
$45,000 - $58,509 per year: DOE
Close Date
07-November-2024
Category
02
Essential Duties
Administrative/Purchasing
- Responsible for purchasing supplies, services, and equipment for the centers within ASU policy
- Initiates and submits journal vouchers, budget amendments, and expense reports
- Responsible for reconciling pCards for the centers
- Responsible for reconciliation of accounts
- Prepares routine and ad hoc financial and administrative reports for decision making and planning
- Organize and facilitate events, workshops, meetings and/or conferences
- Coordinate logistics, scheduling, and participant communications
- Develops informational materials like brochures, presentations, flyers, etc following ASU guidelines.
- Schedules appointments for the center and prepares background information for the meetings.
- Makes necessary travel arrangements for center staff and conference participants including expense reports after travel has been completed.
- Process payroll redistributions
- Initiates changes to position funding
Bachelor's degree in Business or in a field pertinent to work AND one (1) year of directly related administrative experience; OR, Five years of directly related administrative experience; OR Any equivalent combination of experience and/or education form which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
- Experience providing financial and operational support in a higher education environment
- Experience problem solving and researching errors/issues; delivering recommendations and solutions
- Demonstrated knowledge of ASU purchasing policies and procedures
- Working knowledge of Workday and Salesforce
- Experience using the Microsoft suite of software
- Activities are performed primarily in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; frequently required to stand for varying lengths of time and walk moderate distances to perform work; bending, stopping, reaching and lifting up to 20 pounds.
- Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
- Ability to clearly communicate to perform essential functions.
- This position receives regular review of objectives.
The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests, and interdisciplinary mindset combined with 47 graduate degree programs and 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.
The Fulton Schools of Engineering on the Tempe and Polytechnic campuses is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu/about.
Working at ASU has outstanding benefits which include: health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
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