Texas HIV Medication Program Manager
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Job Description
Manager III
Performs advanced managerial work overseeing the daily operations of the Texas HIV Medication Program (THMP). Duties include development and implementation of strategic and tactical plans for delivery of medication and support services for persons living with HIV; development of goals and objectives; coordination of complex programmatic and administrative activities; development of programmatic guidelines, procedures, and policies. Prioritizes and provides guidance on special projects related to expanding and improving client mediation and services. Prepares information in response to requests; oversees development of grant applications and reports. Develops bill analyses during legislative sessions and interprets federal law and guidance for program application. Oversees the development of plans for the provision of THMP services. Maintains collaborations with grantees from other Parts of the Ryan White Program as well as other external and internal stakeholders. Assures the program has adequate capacity to collect and analyze program data including budget projections. Plans, assigns, supervises, and evaluates the work of Texas HIV Medication Program staff. Coordinates with the HIV Care and Medication Unit Director to ensure that programmatic needs are identified and met, programmatic issues are appropriately addressed and resolved, and that programmatic input is considered for critical management decisions. Represents the program at statewide and national meetings and on special workgroups and panels. The position is supervised by the HIV Care and Medication Unit Director and works with limited direction and with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions
(25%) Oversees programs for delivery of federal and state funded HIV medication services including AIDS Drug Assistance Program (ADAP), State Pharmacy Assistance Program (SPAP) and the Texas Insurance Assistance Program (TIAP). Oversees the development and evaluation of systems to manage funds and oversees staff responsible for execution of these systems. Develops, implements, and evaluates all systems and policies for providing ADAP, SPAP and TIAP eligibility determination to ensure they meet state and federal guidelines. Oversees investigation of all complaints related to HIV Medication services. Represents the HIV Medication Program in strategic planning activities and meetings relating to the provision of services and systems capacity building. Develops administrative and program policies, procedures, guidelines, and standards. Oversees the development of programmatic rules in coordination with the Division, Section, and Unit. Oversees internal and external audits and special investigations relative to areas of responsibility, in coordination with the Unit and Section. Responds to suspense and other time-sensitive assignment in a timely manner. Represents the program on state and national workgroups and at local, state, and national meetings.
(20%) Supervises assigned staff. Supervision includes planning, assigning, and overseeing the work of program staff, interviewing and selection; developing performance standards; ensuring appropriate orientation processes for new staff; conducting performance evaluations; ensuring the priority goals and objectives for each employee are met; providing performance counseling, mentoring and guidance and staff development opportunities. Develops procedures and work systems to manage heavy workloads with frequent deadlines. Ensures staff complete agency, section, unit, and program required trainings. Conducts individual and group meetings with staff on a regular basis to communicate information and oversee activities. Makes recommendations for final hiring decisions, merit awards and employee disciplinary actions to the Unit Director. Approves staff time and attendance.
(15%) Develops and monitors implementation of strategic plan for delivery of medication services for people living with HIV; oversees use of Ryan White Part B ADAP funds, general revenue ADAP funds, and ADAP rebate revenue for HIV medication services including SPAP and TIAP. Oversees the development of any operational plans and reports as required by Unit Director, federal funding agencies, DSHS, HHSC and the Texas Legislature. Examines program performance indicators and progress towards goals and works with program staff to develop improvement plans.
(15%) Develops and evaluates budget requests to support program activities. Oversees and provides analysis of program budget projections. Creates program expenditure plans for federal, state, and rebate funding; works with program staff to monitor program expenditures to assure that requirements for administrative caps and earmarks are met. Oversees the data system functions responsible for maintaining THMP eligibility and demographic information. Oversees phone support functions of the HIV Care and Medications Unit, including THMP eligibility, pharmacy ordering, and data system support calls. Ensures systems are maintained and meets programmatic, federal, and state standards.
(10%) Oversees the development and evaluation of community partnerships to identify and solve HIV community health problems, with particular focus on expanding public and private partnerships to improve medical and psychosocial care services for persons with HIV. Oversees training of community agencies. Oversees development of special projects.
(10%) Coordinates and staffs the quarterly HIV Medication Advisory Committee Meetings. Develops impact studies on the addition of new drugs to the HIV Medication Program Formulary. Develops and submits Action Memos to the Commissioner regarding Advisory Committee formulary recommendations.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities
Knowledge of local, state, and national laws, rules, regulations, and policies relevant to HIV services programs.
Knowledge of the principles and practices of public administration and management.
Knowledge of HIV disease management, diagnosis, epidemiology, transmission, and prevention.
Knowledge of the role of clinical services in the prevention of HIV.
Skill in managing HIV clinical care and psychosocial support programs.
Skill in communication with stakeholder groups and in building consensus.
Skill in managing complex projects.
Skill in supervision and team building.
Ability to direct and organize program activities.
Ability to establish program goals and objectives that support strategic plans.
Ability to identify problems, evaluate alternatives and implement effective solutions.
Ability to develop policy, procedure, rules, and standards.
Ability to communicate effectively orally and in writing.
Ability to plan, assign and supervise the work of others.
Registration Or Licensure Requirements
N/A
Initial Selection Criteria
At least five years of experience in the management or leadership of a program in areas including clinical services, case management, eligibility determination, and medications. Graduation from an accredited four-year college or university with major course work in social work, business administration, public health, nursing, pharmacy, or another related field. Experience can be substituted for education on a year for year basis. Master’s degree preferred.
Additional Information
Work is onsite in Austin Texas.
Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
MOS Code
16GX, 9G100, 41AX, 113X, 86M0, 0520, 86P0, and l641X
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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Manager III
Performs advanced managerial work overseeing the daily operations of the Texas HIV Medication Program (THMP). Duties include development and implementation of strategic and tactical plans for delivery of medication and support services for persons living with HIV; development of goals and objectives; coordination of complex programmatic and administrative activities; development of programmatic guidelines, procedures, and policies. Prioritizes and provides guidance on special projects related to expanding and improving client mediation and services. Prepares information in response to requests; oversees development of grant applications and reports. Develops bill analyses during legislative sessions and interprets federal law and guidance for program application. Oversees the development of plans for the provision of THMP services. Maintains collaborations with grantees from other Parts of the Ryan White Program as well as other external and internal stakeholders. Assures the program has adequate capacity to collect and analyze program data including budget projections. Plans, assigns, supervises, and evaluates the work of Texas HIV Medication Program staff. Coordinates with the HIV Care and Medication Unit Director to ensure that programmatic needs are identified and met, programmatic issues are appropriately addressed and resolved, and that programmatic input is considered for critical management decisions. Represents the program at statewide and national meetings and on special workgroups and panels. The position is supervised by the HIV Care and Medication Unit Director and works with limited direction and with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions
(25%) Oversees programs for delivery of federal and state funded HIV medication services including AIDS Drug Assistance Program (ADAP), State Pharmacy Assistance Program (SPAP) and the Texas Insurance Assistance Program (TIAP). Oversees the development and evaluation of systems to manage funds and oversees staff responsible for execution of these systems. Develops, implements, and evaluates all systems and policies for providing ADAP, SPAP and TIAP eligibility determination to ensure they meet state and federal guidelines. Oversees investigation of all complaints related to HIV Medication services. Represents the HIV Medication Program in strategic planning activities and meetings relating to the provision of services and systems capacity building. Develops administrative and program policies, procedures, guidelines, and standards. Oversees the development of programmatic rules in coordination with the Division, Section, and Unit. Oversees internal and external audits and special investigations relative to areas of responsibility, in coordination with the Unit and Section. Responds to suspense and other time-sensitive assignment in a timely manner. Represents the program on state and national workgroups and at local, state, and national meetings.
(20%) Supervises assigned staff. Supervision includes planning, assigning, and overseeing the work of program staff, interviewing and selection; developing performance standards; ensuring appropriate orientation processes for new staff; conducting performance evaluations; ensuring the priority goals and objectives for each employee are met; providing performance counseling, mentoring and guidance and staff development opportunities. Develops procedures and work systems to manage heavy workloads with frequent deadlines. Ensures staff complete agency, section, unit, and program required trainings. Conducts individual and group meetings with staff on a regular basis to communicate information and oversee activities. Makes recommendations for final hiring decisions, merit awards and employee disciplinary actions to the Unit Director. Approves staff time and attendance.
(15%) Develops and monitors implementation of strategic plan for delivery of medication services for people living with HIV; oversees use of Ryan White Part B ADAP funds, general revenue ADAP funds, and ADAP rebate revenue for HIV medication services including SPAP and TIAP. Oversees the development of any operational plans and reports as required by Unit Director, federal funding agencies, DSHS, HHSC and the Texas Legislature. Examines program performance indicators and progress towards goals and works with program staff to develop improvement plans.
(15%) Develops and evaluates budget requests to support program activities. Oversees and provides analysis of program budget projections. Creates program expenditure plans for federal, state, and rebate funding; works with program staff to monitor program expenditures to assure that requirements for administrative caps and earmarks are met. Oversees the data system functions responsible for maintaining THMP eligibility and demographic information. Oversees phone support functions of the HIV Care and Medications Unit, including THMP eligibility, pharmacy ordering, and data system support calls. Ensures systems are maintained and meets programmatic, federal, and state standards.
(10%) Oversees the development and evaluation of community partnerships to identify and solve HIV community health problems, with particular focus on expanding public and private partnerships to improve medical and psychosocial care services for persons with HIV. Oversees training of community agencies. Oversees development of special projects.
(10%) Coordinates and staffs the quarterly HIV Medication Advisory Committee Meetings. Develops impact studies on the addition of new drugs to the HIV Medication Program Formulary. Develops and submits Action Memos to the Commissioner regarding Advisory Committee formulary recommendations.
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities
Knowledge of local, state, and national laws, rules, regulations, and policies relevant to HIV services programs.
Knowledge of the principles and practices of public administration and management.
Knowledge of HIV disease management, diagnosis, epidemiology, transmission, and prevention.
Knowledge of the role of clinical services in the prevention of HIV.
Skill in managing HIV clinical care and psychosocial support programs.
Skill in communication with stakeholder groups and in building consensus.
Skill in managing complex projects.
Skill in supervision and team building.
Ability to direct and organize program activities.
Ability to establish program goals and objectives that support strategic plans.
Ability to identify problems, evaluate alternatives and implement effective solutions.
Ability to develop policy, procedure, rules, and standards.
Ability to communicate effectively orally and in writing.
Ability to plan, assign and supervise the work of others.
Registration Or Licensure Requirements
N/A
Initial Selection Criteria
At least five years of experience in the management or leadership of a program in areas including clinical services, case management, eligibility determination, and medications. Graduation from an accredited four-year college or university with major course work in social work, business administration, public health, nursing, pharmacy, or another related field. Experience can be substituted for education on a year for year basis. Master’s degree preferred.
Additional Information
Work is onsite in Austin Texas.
Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
MOS Code
16GX, 9G100, 41AX, 113X, 86M0, 0520, 86P0, and l641X
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
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