Associate Event Planner

Position: Associate Event Planner
Location: Irving, TX - Hybrid (Onsite 3 days/week with additional days, if required)
Job Type: Contract (with potential to Hire)
Job Description
The Associate Corporate Event Manager will work both independently and collaboratively in a team environment to organize and execute in-person events, meetings, trade show booths, conference activities, and other related projects. This role requires previous experience in corporate event planning, exceptional customer service skills, a high level of professionalism. The ideal candidate should possess strong organizational skills, and the ability to thrive in a fast-paced, detail-oriented atmosphere.
Responsibilities:

• Support the strategic vision and objectives of each event.
• Assists with the coordination of event operations including registration, attendee communications, speaker management, meeting material preparation, expense tracking, event technology, and administrative tasks.
• Assists with the coordination of event logistics including on-site venue management, food & beverage, AV and vendor management, transportation, and basic administrative tasks.
• Supports the administration of trade show booth logistics such as booth services and registrations, sponsorship activations, giveaways, collateral, and staffing.
• Administers virtual events including calendar invites, registration forms, zoom set-up, speaker prep, and follow-ups.
• Assists with the coordination of hospitality events such as receptions, dinners, and networking functions including finding venues and tracking registrations.
• Tracks results and event goals using event surveys to incorporate results into future events.
• Supports meeting preparation including supplies ordering and packing/shipping of event materials.
• Tracks budgets and event calendar accordingly

Qualifications:

• Relevant degree required.
• 2 or more years relevant experience in corporate event planning required.
• Certified Meeting Professional (CMP) or Certificate in Meeting Management (CMM) preferred.
• Experience using event registration systems (ex. Stova, Cvent) and project management systems (ex. Smartsheet).
• Strong time management, project management, and customer service skills with exceptional attention to detail.
• Ability to effectively manage multiple events under tight timelines while maintaining accuracy.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.