Administrative Office Assistant

AGAT Laboratories is a full-service, multi-national laboratory with locations across North America. Our scientists are highly-skilled and specialized in the fields of geochemistry, biochemistry, chemistry, microbiology, geology, engineering and other specialty services. With a broad range of staff experience and state-of-the-art instrumentation, we provide cross-analytical solutions for the Mining, Environmental, Energy, Transportation, Industrial, Agri-food and Life Sciences sectors.

We are seeking a proactive, organized, and results-driven Administrative Office Assistant to join our newest location in Tempe, AZ. This is an exciting opportunity to be at the forefront of a growing company, helping establish our presence in a new market. The ideal candidate will have experience in administration, strong leadership skills, and the ability to help organize and drive the development of a new location from the ground up.

Administrative Assistant

Responsibilities

• Provide front counter customer service for clients and prospects and visitors
• Assist with client inquiries, address concerns, and escalate issues to the appropriate department where required
• Perform general office duties such as answering phones, managing emails, scheduling meetings, and coordinating appointments
• Coordinate with external vendors and service providers as needed for office supplies, maintenance, and other services
• Prepare samples for shipping and drop samples at shipping points or coordinate shipping
• Oversee the environmental condition of the facility/building
• Ensure the office is well-organized, stocked with necessary supplies, and follows health and safety protocols
• Communicate branch office needs to corporate headquarters and other locations, ensuring timely communication and reporting
• Conduct research, assemble and analyze data to prepare reports and documents
• Review standard operating procedures; provide assistance in implementing improvements where necessary
• Other duties as assigned
  
  

Qualifications:

• Minimum of high school diploma, post-secondary education is preferred
• Comfort level in working alone as well as with a team is required
• Supervisory Experience a strong asset
• Strong communication skills
• Ability to multi task and meet deadlines and strong time management skills
• Proficiency with Microsoft Office
• Some lifting and carrying (up to 50 lbs)
• Valid driver’s license with a clean drivers abstract
  
  

AGAT Laboratories would like to thank all applicants; however only candidates selected for interviews will be contacted.

AGAT Laboratories is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process and work environment. If you are contacted for a job opportunity, please advise the hiring manager of any accommodations that are required. Any information received relating to accommodations will be treated as confidential.

Thank you for your interest in AGAT Laboratories.