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Human Resources Administrative Assistant

Salary undisclosed

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Job Title: Entry-Level Office Assistant

Reports to: vice President of Human Resources

100% In Office-NOT A REMOTE POSITION

Job Summary

As an Entry-Level Office Assistant, you will play a crucial role in supporting the daily administrative tasks and operations of the office. You will assist in maintaining a smooth and efficient workflow by providing administrative, clerical, and organizational support to the team. This is an excellent opportunity for individuals seeking to start their career in office administration.

Key Responsibilities

  • Administrative Support:
  • Answer and direct incoming calls, emails, and inquiries to the appropriate personnel.
  • Greet and assist visitors, clients, and employees with a friendly and professional demeanor.
  • Maintain and update office records, including filing, scanning, and data entry.
  • Assist in the preparation and distribution of internal and external correspondence.
  • Office Organization:
  • Maintain the office's cleanliness and organization, ensuring a tidy and presentable workspace.
  • Monitor and replenish office supplies, such as stationery, printer supplies, and kitchen items.
  • Coordinate and schedule appointments, meetings, and conference room reservations.
  • Data Entry and Documentation:
  • Accurately enter and update data into spreadsheets, databases, and other software applications.
  • Assist in creating and editing documents, reports, and presentations.
  • Manage and maintain physical and electronic filing systems for easy retrieval of documents.
  • Communication:
  • Communicate effectively with team members to ensure smooth information flow within the office.
  • Assist in composing and proofreading business communications, including emails and memos.
  • Handle incoming and outgoing mail and packages, including sorting, distributing, and shipping as needed.
  • Miscellaneous Tasks:
  • Assist with special projects and tasks as assigned by supervisors.
  • Adapt to changing priorities and perform other duties as necessary to maintain office efficiency.

Qualifications

  • High school diploma or equivalent; some college coursework or a relevant certification is a plus.
  • Strong communication skills, both written and verbal.
  • Proficiency in basic office software (e.g., Microsoft Office Suite).
  • Basic data entry and computer skills.
  • Excellent organizational and time management skills.
  • Attention to detail and accuracy in all tasks.
  • Ability to work independently and collaboratively in a team environment.
  • Professional demeanor and a strong work ethic.
  • Flexibility and adaptability to handle diverse tasks and responsibilities.

This entry-level office assistant position provides an opportunity for professional growth and development within the organization. Successful candidates will contribute to the efficient functioning of the office and gain valuable experience in administrative tasks.

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