- Routine support related to budget and finance, procurement, property, and travel
- Provide support utilizing automated systems to:
- Determine the status of vendor payment
- Adjust/allocate bankcard charges
- Make/approve payments
- Create purchase requisitions
- Create/process travel authorizations and vouchers
- Extract payment and other information to share with science and support staff
- Assist with property inventory: creating and tracking property disposal requests
- Assist with creation and/or maintenance of volunteer agreements, and tracking volunteer hours
- Routine support related to customer service
- Respond to general inquiries including:
- Receive visitors at main reception area, and direct them to appropriate staff
- Answer general inquiries via phone, or email, gather information to provide appropriate responses
- Routine support related to financial review.
- Evaluate documents for compliance including:
- Review bankcard statements for signature, information accuracy, and evidence of proper support documentation
- Review and prepare documentation required for statistical sampling
- Review accuracy of travel information and documentation when preparing travel authorizations and vouchers.
- Routine support related to general business support.
- Provide general support including:
- Maintain inventory of office and visual identity supplies
- Assist in delegation of vehicle parking stickers
- Prepare, maintain, share various spreadsheets/reports such as: training, utilities, emergency contact information, vehicles
- Maintain and file office records according to established procedures
- Maintain calendar for monthly center meetings
- Receive and sort incoming mail and deliveries
- Prepare outgoing mail/packages
- Prepare written correspondence such as emails and memos that are proficient, clear, and concise
- Other business support duties as assigned
Qualifications
- Two (2) or more years' experience performing a variety of business support functions which includes financial and budget, procurement, property and equipment management, travel, and customer service.
- Proficient interpersonal communication skills using email or telephone, fundamental computer skills sufficient to enter, retrieve, or manipulate financial and business data.
- Ability to work independently on assigned tasks with minimal supervision, and knowledge of general business, or business administration practices.
- An Associate s degree in Business/Business Administration, or a Bachelor s degree in Business/Business Management, or knowledge and work experience equivalent to a course of study in a Business or Administrative degree program.
