Administrative Assistant II

Position Title Administrative Assistant II Job Type Staff Position Information

The Office of International Programs invites applications to applications for a full-time, non-exempt position with benefits. Salary is commensurate with experience and qualifications.

Responsibilities

• Prepare, edit, format, and revise documents and materials; proofreads for grammatical, typographical and basic content errors.
• Develop, implement, and maintain paper and electronic filing systems that meet department needs and satisfy requirements for retention and information security.
• Enter, update, and retrieve information as needed; screen telephone calls, e-mail, and visitors.
• Independently handles routine matters and forwards remainder to appropriate parties.
• Schedule and coordinate meetings and appointments.
• Prepare background and support materials following general instructions.
• May attend meetings and provide minutes.
• Make travel arrangements following general instructions and campus procedures.
• Perform necessary follow-up for vouchers, expense reports, and reimbursements.
• Gather and consolidate background information for reports.
• Utilizing available resources such as departmental files, policy and procedures documents, internet research, and communication with internal and external contacts.
• Order supplies and equipment.
• Oversee equipment maintenance; and may assist with department budget, updates of accounts, and creating routine reports.
• Performs other related duties as assigned.
  
  

Classification 43-0000 Office And Administrative Support Occupations Required Qualifications

• High School Diploma or GED.
• Three years of experience providing administrative support.
• Must have excellent communication, customer service, and computer
• skills.
• Must be dependable and confidential.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  
  

Preferred Qualifications

• Working knowledge of website development and management..
  
  

Required Knowledge, Skills, Abilities

• Ability to train and be familiar with International Student Residency, Study Abroad, Faculty Exchange, and related Requirements.
  
  

Certifications/Registrations

N/A

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

FLSA Non-Exempt Salary Commensurate With Experience And Qualifications.

Posting Detail Information

Posting Number S00471P Application/Resume deadline Open Until Filled Yes Resume/Application Process

Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit https://umes.peopleadmin.com/postings to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Job Posting Link https://umes.peopleadmin.com/postings/3199