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Executive Assistant

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*Executive Assistant - US, Remote - 6-month contract (Temp to perm)*

Are you an experienced Executive Assistant interested in joining our biotech client that is leading the way in developing innovative CAR-T cell therapies for cancer treatment? This is a 6-month Contract opportunity with a potential for permanent hire based on performance and overall business needs.

Role Summary

Executive Assistant to VP Clinical Development, Autoimmune Lead & VP Scientific Advisor, Autoimmune.

Key Responsibilities

  • Provide Executive Assistant support to VP level
  • Multiple diary management – liaising with external/internal VIPs, government bodies, medical and scientific collaborators, suppliers, consultants, and colleagues.
  • Arrange complex domestic and international travel, conference attendance, visas, and accommodation (personal & work related).
  • Flexibility to adapt to different time zones to suit Executive’s needs
  • Scheduling meetings F2F, TC’s and VC’s (using software such as MS Teams / WebEx).
  • Organise Leadership and high priority meetings.
  • Be responsible for the Monthly Management Report collation
  • Manage, create, and receipt Purchase Orders.
  • Support for multiple consultants where required
  • Collate, check, reconcile expenses for the designated Executives whilst maintaining a record of expenses each to assist with budget and planning, using Microsoft D365
  • Organization of other ad-hoc meetings/interviews, as requested.
  • Working closely with the other members of the Corporate Support team to organise and support events (i.e., conferences).
  • To provide other Executive Assistants with support during A/L or absences.
  • Any other duties as required following consultation with the post holder.
  • The post-holder will be responsible for adhering to all health and safety guidance, provided by the Company.
  • Co-lead inductions and training of new staff members

Demonstrated skills and competencies

E – Essential

P – Preferred

  • At least 4 years’ experience working in an office environment providing high quality personal assistance support to senior level executives (E)
  • Experience working in biotech/pharma industry or hospital or medical clinic setting (E)
  • Experience of supporting commercialization within pharma (P)
  • Experience coordinating complex travel logistics and working across different time zones (e.g. to set up conference calls etc.) (E)

Skills/Specialist knowledge

  • Microsoft Office Skills - excellent proficiency in Word, Excel, PowerPoint and Outlook required (E)
  • Excellent time management skills with the ability to multi-task (E)
  • Excellent organisational skills (E)
  • Strong written and verbal communication skills (E)
  • Ability to handle details of a highly confidential and critical nature (E)
  • Ability to prioritise and manage own workload amid conflicting demands and busy work periods
  • (E)
  • Good attention to detail (E)
  • Result oriented with a positive outlook and a willingness to learn (E)
  • Ability to effectively receive and communicate feedback (E)
  • Ability to think ahead and anticipate issues before they arise and proactively solve these (E)
  • Ability to work under pressure and be flexible as part of a small team (P)

If you're interested and would like to find out more, apply, reach out on LinkedIn or send your CV to [email protected]