Executive Assistant

*Executive Assistant - US, Remote - 6-month contract (Temp to perm)*

Are you an experienced Executive Assistant interested in joining our biotech client that is leading the way in developing innovative CAR-T cell therapies for cancer treatment? This is a 6-month Contract opportunity with a potential for permanent hire based on performance and overall business needs.

Role Summary

Executive Assistant to VP Clinical Development, Autoimmune Lead & VP Scientific Advisor, Autoimmune.

Key Responsibilities

• Provide Executive Assistant support to VP level
• Multiple diary management – liaising with external/internal VIPs, government bodies, medical and scientific collaborators, suppliers, consultants, and colleagues.
• Arrange complex domestic and international travel, conference attendance, visas, and accommodation (personal & work related).
• Flexibility to adapt to different time zones to suit Executive’s needs
• Scheduling meetings F2F, TC’s and VC’s (using software such as MS Teams / WebEx).
• Organise Leadership and high priority meetings.
• Be responsible for the Monthly Management Report collation
• Manage, create, and receipt Purchase Orders.
• Support for multiple consultants where required
• Collate, check, reconcile expenses for the designated Executives whilst maintaining a record of expenses each to assist with budget and planning, using Microsoft D365
• Organization of other ad-hoc meetings/interviews, as requested.
• Working closely with the other members of the Corporate Support team to organise and support events (i.e., conferences).
• To provide other Executive Assistants with support during A/L or absences.
• Any other duties as required following consultation with the post holder.
• The post-holder will be responsible for adhering to all health and safety guidance, provided by the Company.
• Co-lead inductions and training of new staff members

Demonstrated skills and competencies

E – Essential

P – Preferred

• At least 4 years’ experience working in an office environment providing high quality personal assistance support to senior level executives (E)
• Experience working in biotech/pharma industry or hospital or medical clinic setting (E)
• Experience of supporting commercialization within pharma (P)
• Experience coordinating complex travel logistics and working across different time zones (e.g. to set up conference calls etc.) (E)

Skills/Specialist knowledge

• Microsoft Office Skills - excellent proficiency in Word, Excel, PowerPoint and Outlook required (E)
• Excellent time management skills with the ability to multi-task (E)
• Excellent organisational skills (E)
• Strong written and verbal communication skills (E)
• Ability to handle details of a highly confidential and critical nature (E)
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods
• (E)
• Good attention to detail (E)
• Result oriented with a positive outlook and a willingness to learn (E)
• Ability to effectively receive and communicate feedback (E)
• Ability to think ahead and anticipate issues before they arise and proactively solve these (E)
• Ability to work under pressure and be flexible as part of a small team (P)

If you're interested and would like to find out more, apply, reach out on LinkedIn or send your CV to [email protected]