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Attendance Clerk - Elementary

Salary undisclosed

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Original
Simplified
Primary Purpose

  • To assist in the efficient operation of the school office by serving as attendance clerk and assisting the school secretary.

Qualifications

  • High School diploma or equivalent from an accredited institution required

Special Knowledge/Skills

  • General Clerical and Computer Skills
  • Excellent Telephone and Interpersonal Skills
  • Bilingual Preferred (May be required based on job related campus need)

Minimum Experience

  • General Clerical Experience

Maior Responsibilities and Duties

Specific Responsibilities and Duties

  • Acts as receptionist for students, teachers, parents and visitors.
  • Answers the telephone, directs calls to the proper person and/or takes messages
  • Maintains student attendance records and monitors absences
    • Calls parents of absent students who have not been cleared
    • Reports any attendance problems to assistant principal(s).
    • At end of day, prints/types updated Unexcused Absence Summary and distributes to assistant principals.
    • Writes passes and admits for students
    • Schedules teacher/parent conferences as needed
    • Keeps a record of student tardies
    • Enters daily attendance on computer
    • Verifies attendance registers
  • Serves as pupil accounting officer/clerk.
    • Maintains teacher class lists.
    • Registers new students
    • Processes student cumulative folders.
      • Out-of-District: copies, sends and requests
      • From other AISD schools: requests or sends records and distributes to teacher(s).
    • Withdraws students.
    • Processes, verifies, and distributes attendance violation letters
    • Prepares attendance reports
    • Checks foreign student documentation
    • Registers new kindergarten students at Round-Up.
  • Sorts and distributes mail.
Shared Responsibilities

  • Assists with budget
  • Assists with typing, filing, maintenance of machines,
  • Assists in clinic in nurse's

Other Duties as Assigned