Subcontracts Administrator
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Description:
Acts as the primary interface between subcontractors and the programs being supported for all subcontract related issues. Subcontracts Administrator will operate under the supervision of Procurement Manager and will seek review of non-routine decisions. The ideal candidate will be detail oriented, willing to work in a fast-paced environment with competing deadlines. Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experiences Prepares Request for Proposal/Quotation and verifies accuracy and completeness of proposal packages. Interfaces with various business groups - program, project, safety, security, data management, and accounting to clarify and ensure that all necessary data has been included. Receives subcontractors' responses to requests for proposals/quotations, determines each subcontractor's ability to meet company and project requirements, analyzes estimates and costs, negotiates specifications/statements of work, price, and other contractual provisions with subcontractors to correspond with the FAR, DFAR, policies and mission needs. Ensures compliance of managed subcontracts and consulting agreements by maintaining auditable files per Government requirements and internal policies and procedures. Maintain strong business relationships with first-tier subcontractors Work closely with the Range Managers and other functional groups (Engineering, IT, Finance, etc.) Prepares procurement documents and change orders, including identification and inclusion of FAR Flow Down requirements from the prime contract. Ensures that terms and conditions will be appropriate. Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts. Maintains and updates procurement files to include records of payment. Performs procurement closeout actions, completes file documentation, and forwards procurement files to storage. Serves as liaison between subcontractor and Subject Matter Experts (End Users). Develop plans to promote cost reduction initiatives and performance improvements (technical and quality) to drive flawless supplier execution for client. Other duties as assigned.
Additional Skills & Qualifications:
Obtain and maintain a Top Secret Clearance Minimum 7 years of direct subcontract work in a federal government space T&M, Labor Hour, Cost Reimbursable and Fixed Price Contracts, Basic Ordering (ID/IQ) subcontract experience
Experience Level:
Expert Level
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
Acts as the primary interface between subcontractors and the programs being supported for all subcontract related issues. Subcontracts Administrator will operate under the supervision of Procurement Manager and will seek review of non-routine decisions. The ideal candidate will be detail oriented, willing to work in a fast-paced environment with competing deadlines. Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experiences Prepares Request for Proposal/Quotation and verifies accuracy and completeness of proposal packages. Interfaces with various business groups - program, project, safety, security, data management, and accounting to clarify and ensure that all necessary data has been included. Receives subcontractors' responses to requests for proposals/quotations, determines each subcontractor's ability to meet company and project requirements, analyzes estimates and costs, negotiates specifications/statements of work, price, and other contractual provisions with subcontractors to correspond with the FAR, DFAR, policies and mission needs. Ensures compliance of managed subcontracts and consulting agreements by maintaining auditable files per Government requirements and internal policies and procedures. Maintain strong business relationships with first-tier subcontractors Work closely with the Range Managers and other functional groups (Engineering, IT, Finance, etc.) Prepares procurement documents and change orders, including identification and inclusion of FAR Flow Down requirements from the prime contract. Ensures that terms and conditions will be appropriate. Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts. Maintains and updates procurement files to include records of payment. Performs procurement closeout actions, completes file documentation, and forwards procurement files to storage. Serves as liaison between subcontractor and Subject Matter Experts (End Users). Develop plans to promote cost reduction initiatives and performance improvements (technical and quality) to drive flawless supplier execution for client. Other duties as assigned.
Additional Skills & Qualifications:
Obtain and maintain a Top Secret Clearance Minimum 7 years of direct subcontract work in a federal government space T&M, Labor Hour, Cost Reimbursable and Fixed Price Contracts, Basic Ordering (ID/IQ) subcontract experience
Experience Level:
Expert Level
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
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