Site Coordinator - Full time

Full Time, onsite
Achievement Centers for Children & Families
Delray Beach, United States of America

Salary undisclosed

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Description:

Position Overview

All Achievement Centers for Children & Families (ACCF) employees are required to uphold the mission and vision of ACCF, and to foster an environment that promotes the academic, social, emotional and physical development of each child enrolled.

The Site Coordinator is responsible for the overall planning, designing and development of program content and schedules for Out-of-School and Summer Camp programs. This individual will ensure that subjects and activities align with ACCF policies, as well as requirements set forth by licensing, monitoring, funding and contract agencies. This role supervises frontline staff, guides the team to ensure all programmatic and administrative requirements are met and disseminates relevant changes in standards and requirements.

Classification: Exempt / Salaried

Schedule: Full Time

Reports To: Director of Out of School Programs

Duties & Responsibilities

Program Management & Staff Development

Responsible for the daily operation of the Out of School program at designated site
Ensure quality programming and research-based curricula
Manage and lead personnel
Maintain fiscal responsibility for the site
Manage personnel, staffing patterns/coverage, and quality of services delivered
Conduct and/or assign leadership to provide weekly programmatic staff meetings
Confer with personnel on agency policies and procedures, including but not limited to grievance concerns, disciplinary matters, PTO, scheduling, confidentiality and professional conduct
Work with affiliated funders, agencies, volunteers and administrators as necessary to provide resources, assistance, direction and input as required
Hire, train and direct program staff while motivating and inspiring excellence
Provide staff with current ACCF policies and procedures, and ensure that each staff member understands and complies with the policies and procedures
Regularly inform key administrators of program concerns, delivery of service, activities, events and in all matters where approvals and coordination of efforts are required
Act as a liaison with agency's leadership team and other programs to ensure quality programming-based practices and curriculum
Oversee administrative program, operations and other functions, ensuring accuracy of attendance and enrollment reports, data collection and fee collection within ProCare Client Management System
Communicate regularly with Family Support team on client needs and wrap-around services
Foster an effective working relationship with school Principal supporting his/her school objectives
Coordinate volunteer participation with appropriate personnel
Work with Human Resources to ensure all program personnel have appropriate and updated credentials, training, continuing education and screening
Work within budgetary guidelines and confer with the finance team concerning fiscal management and budgeting; lead and direct appropriate staff in program spending and reporting, and coordinate with the finance team, COO, Foundation and CEO on key financial issues

Programmatic Effectiveness

Work with the Leadership Team to strategically develop programming consistent with ACCF's mission, vision and values
Work collaboratively with the Director of OOS Programs, including implementation of planned curriculum and assignment of staff to other ACCF OOS programs when needed
Ensure accurate collation and input of data, evaluation tools, and the administration of action plan; collaborate with school personnel to obtain report cards and test scores for student progress
Responsible for the implementation and effectiveness of programs
Monitor program evaluations and manage corrective actions as needed
Confer with parents as needed, conduct conferences, and act as a resource for the Family Support Program, as well as other areas of parental involvement
Promote parent, family and community involvement in program activities by assigning and overseeing leadership opportunities and effective partnerships
Responsible for recruitment, curricula, event plans and schedule of activities
Work with appropriate personnel to assemble and analyze outcome results to develop goals and/or administer corrective actions based on results
In conjunction with the Director of OOS Programs, direct and shape the curriculum and teaching processes for the OOS Program for students.
Provide training in the use of educational materials and techniques, and work closely with school district personnel to apply the appropriate rules and regulations, when applicable
Lead instructional methods, mentoring new staff, teach workshops and observe Youth Development staff in the classroom, providing constructive feedback based on evaluations.

Regulatory & Monitoring Compliance

Ensure program compliance with all rules, regulations and requirements set forth by the agency and Board of Directors
Maintain working knowledge and oversee adherence to agreements, Health Department Rules & Regulations, compliance requirements, deliverables and outcomes for all contracts and grants
Ensure program compliance with all contractual and accrediting agencies, including but not limited to Prime Time, Early Learning Coalition, and PBC Summer Scholarship Program
Review program reports submitted by assigned personnel for accuracy before submitting
Obtain all required credentials, training and continuing education necessary to perform job duties and meet standards
Work within budget guidelines and confer with key personnel on a regular basis concerning fiscal management
Provide narratives, financial information and required documents for funding and board proposals
Attend training sessions and meetings as required
Oversee personnel to supervise and complete all aspects of the Food Program, including but not limited to: applications, reimbursements, record keeping, menu planning, ordering of food and supplies and delivery of service when applicable.
Ensure all requirements are met
Review and supervise program staff to ensure quality delivery of services
Ensure time and attendance records for each employee are properly prepared and submitted by the deadline each pay period to HR. Verify that clock hours shown correspond with number of hours of work and leave reported. Notify employee if a correction needs to be done and ensure corrections are made. Notify HR immediately of any discrepancy that cannot be corrected.

Requirements:

Education & Experience

Bachelor's Degree in education, public administration or nonprofit management from an accredited college or university preferred
3 years' experience in nonprofit program management, direct service and personnel and budget management
45-hour DCF course and Director Credential preferred (or willingness to obtain credentials within the first year of employment)
Demonstrated experience leading and developing teams

Knowledge & Values

Strong commitment to ameliorating the social challenges faced by low-income children and families through high-quality programming and support
Commitment to respectful, positive behavior toward, and interactions with, children and families, colleagues, volunteers and visitors is a must

Essential Skills & Abilities

Ability to analyze curriculum data and effectively compile and write outcome reports
Strong written and verbal communication skills
Strong interpersonal and organization skills
Strong leadership skills and public speaking skills
Detail-oriented
Proficiency in Microsoft Office
Proficiency in creating and managing program budgets
Ability to manage time effectively and multitask several projects at once
Ability to work in a fast-paced environment with changing priorities
Skilled in developing and facilitating collaborative relationships
Ability to lead teams to a final product or solution
Respect for all levels of the organization and outside partners
Energetic team player who works well in collaborative situations
Strong orientation to customer service

Essential Physical Abilities

Must be able to lift 30 pounds
Must be able to walk, run, squat, kneel, sit on floor, see, hear and speak with children to ensure children's health and safety
Must be able to utilize a computer for extended periods of time
Must be able to endure repetitive wrist, hand and/or finger movement while operating office equipment
Requires clarity of vision at close distances while operating a computer

Additional Employment Information