Administrative Reporting Specialist

Position Description:

Will be responsible for providing essential administrative support to the team while also leveraging analytical skills to gather, analyze, and present data insights, and contribute to operational efficiency. This is a dynamic position that requires a blend of organizational skills, attention to detail, data fluency, and a proactive approach to problem-solving.

Administrative Support Responsibilities:

Manage calendars, schedule meetings, and arrange travel for team members.

Prepare presentations, reports, and other documents.

Manage email correspondence and handle incoming inquiries.

Maintain documentation, including policies, procedures, manuals, rosters, and audits

Assist with onboarding new team members and managing internal projects.

Assist in scheduling and coordinating meetings, appointments, and events

Manage and organize operational files, records, and databases

Monitor and track operational expenses, supplies, and inventory

Collaborate with other departments to ensure seamless communication and coordination

Assist with the implementation of new operational procedures and workflows.

Monitor operational performance and identify areas for optimization.

Collaborate with team members to ensure smooth operations and a positive team environment.

Data Analysis and Reporting Responsibilities:

Collect and organize data from various sources, including spreadsheets, databases, and data collecting platforms.

Analyze data using appropriate tools and techniques to identify trends, patterns, and insights.

Create clear and concise reports, presentations, and visualizations to communicate data findings to the team.

Develop and maintain data dashboards and reports to track key performance indicators (KPIs).

Assist with data-driven decision-making by providing insights and recommendations based on your analysis.

Requirements:

Bachelor s degree in data analytics, statistics, business management, business administration or equivalent related experiences.

Experience as a Data Analyst, Administrative Assistant, Operations Administrator or in a similar role.

Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, and data visualization tools (e.g., Qlik sense, Power BI, Tableau).

Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools.

Excellent communication and interpersonal skills, with a strong ability to explain complex data in a clear and concise manner.

Ability to work independently and manage multiple tasks effectively.

Strong organizational and time management skills.

Excellent verbal and written communication skills

Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.

Attention to detail and accuracy in handling documentation and records.

Proactive and solution-oriented approach to problem-solving

Experience with JIRA is a plus.

***POSITION IS FULLY ONSITE***