Administrative Assistant
Salary undisclosed
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Responsibilities
- Prepare special reports, studies statistical analysis, brochures, etc. Perform required research, development and interpretation of data to support final documentation.
- Compose letters, memos, reports, and procedures. Update internal publications as directed.
- Maintain files and/or databases for area of responsibility.
- Maintain library of related external and internal publications.
- Administer assigned policies, programs or procedures.
- Direct or perform secretarial/technical duties as required
- Perform administrative duties, including filing in print or electronically, answering phone calls, responding to emails and preparing documents for company executives. Maintain confidentiality for classified information.
- Make arrangements for business meetings and company events by scheduling, reserving location, ordering refreshments, distributing agenda, etc.
- Coordinate and process documents for various managers' approvals / signatures and distribute/file accordingly.
- Update company resource tracker and assign correct managers for timesheet and expense reporting approvals.
- Manage agendas and travel arrangements for various company managers.
- Support Estimating department with contacting subcontractors and confirming bid intentions.
- Maintain Estimating department key performance indicator (KPI) reports.
- Assist in compiling prequalification submittal documents for new projects
- Other duties as assigned.
- Associate Degree preferred or 3-5 years of experience providing administrative support in the construction industry strongly preferred.
- Strong Microsoft Office Skills (Outlook, Excel, Word, Visio, PowerPoint)
- Knowledge of Adobe Pro or Bluebeam and Smartsheets is a plus.
- The ability to interact professionally and effectively with managers and co-workers.
- Strong attention to detail, organization skills and the ability to effectively handle multiple, competing priorities.
- Effective verbal and written communication skills.
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