File Clerk

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but may not be limited to the following:

• Performing the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information;
• Scanning documents electronically into computerized databases (i.e., imaging); ensuring the documents are associated to the correct patient record; and confirming record integrity and reviews the image quality;
• Reviewing documents for scanning criteria and ensuring necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware;
• Maintaining confidentiality of all electronic records and paper components of the health record; following appropriate procedures when mailing and disposing of health information; ensuring sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties;
• Searching and obtaining from files previous correspondence or related subject matter and forwarding the assembled material to the proper official for action;
• Maintaining an up-to-date master file of all administrative circulars, notices and publications and providing complete sets to field offices upon request;
• Utilizing a computer to perform a wide variety of record keeping, correspondence, and tracking operations; performing filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems;
• Performing other related duties as assigned.