Accounts Payable Specialist

Company Description

Welcome to Liquor Bottle Packaging International. Our company is a Partner-owned business focused on being a full-service supplier of specialty liquor bottle packaging needs. We are committed to innovation, customer satisfaction, and sustainability in everything we do. Our expertise allows us to provide tailored glass solutions for distilleries of all sizes, with a legacy of generations behind us.

Role Description

The Accounts Payable Specialist is responsible for managing and processing all aspects of accounts payable, ensuring timely and accurate payment of invoices, and maintaining strong relationships with vendors. This role requires proficiency in accounting software, including Microsoft Dynamics 365 Business Central, and a thorough understanding of accounts payable processes.

Qualifications

Invoice Processing:

• Receive, review, and process vendor invoices for payment.
• Ensure all invoices are accurately coded, approved, and entered into the accounting system.
• Maintain accurate and up-to-date records of all invoices and payments.

Payment Management:

• Prepare and process electronic transfers and payments.
• Ensure timely payment of invoices to avoid late fees and maintain good vendor relationships.
• Reconcile accounts payable transactions and resolve discrepancies promptly.

Vendor Relations:

• Communicate effectively with vendors to address inquiries, resolve issues, and provide payment status updates.
• Maintain positive and professional relationships with all vendors.
• Manage vendor records and ensure compliance with company policies and procedures.

Expense Management:

• Review and process employee expense reports.
• Ensure expenses are in compliance with company policies and properly documented.
• Manage the reconciliation of corporate credit card statements.

Reporting and Reconciliation:

• Prepare accounts payable reports and summaries for management review.
• Assist in month-end and year-end closing processes by reconciling accounts payable balances.
• Support the preparation of financial statements by providing accurate accounts payable data.

Compliance and Audit Support:

• Ensure compliance with all relevant accounting standards, regulations, and internal controls.
• Assist with internal and external audits by providing necessary documentation and support.
• Implement and maintain accounts payable policies and procedures.

System Utilization:

• Utilize Microsoft Dynamics 365 Business Central for all accounts payable activities.
• Ensure accurate and timely data entry and maintenance in the accounting system.
• Leverage system features to enhance efficiency and accuracy in accounts payable processes.

Required Skills and Qualifications:

• Proven experience as an Accounts Payable Specialist or in a similar role.
• Proficiency in Microsoft Dynamics 365 Business Central or other accounting software.
• Strong knowledge of accounts payable processes and best practices.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Be able to work well with team members.
• Ability to handle confidential information with integrity.
• A high school diploma or equivalent; a degree in Accounting, Finance, or a related field is preferred.

Performance Metrics:

• Timeliness and accuracy of invoice processing and payments.
• Effectiveness in managing vendor relationships and resolving issues.
• Accuracy of accounts payable reconciliations and reports.
• Compliance with accounting standards and company policies.
• Efficiency in handling employee expense reports and credit card reconciliations.
• Contribution to successful month-end and year-end closing processes.

Development Opportunities:

• Regular training sessions on accounting software and best practices.
• Opportunities to attend industry conferences and professional development workshops.
• Access to continuous learning and certification programs in accounting and finance.
• Career advancement prospects within the Finance and Accounting departments.