Project Assistant - Land

Project Assistant, Land Development - Austin, TX

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking a Project Assistant (PA) for the Land Division to join our team. The Project Assistant manages the administrative functions for the Land Division within each office and provides support to Market Leaders and Project Managers. The Project Assistant is responsible for overseeing and implementing Land Division administrative goals and processes in the office they reside.

• Assist Market Leaders (MLs) and Project Managers (PMs) with various admin tasks relating to proposals, Vantagepoint, Smartsheet entry/tracking.
• Proposal support, generation, and expertise.
• System expertise such as Vantage Point and contracting software.
• Assisting with project management/billing reports.
• Data input and integrity management.
• Prepare meeting agendas and take meeting notes for MLs, as requested.
• Other misc. administrative and operational functions as directed by the MLs and PMs such as managing project schedules and client agendas.
• Create letters, memos, correspondence, etc. for the MLs and PMs. Schedule meetings, notify attendees, and coordinate rooms, etc. for the Land Leaders as requested.
• Serve as backup for Office Administrators, when needed.
• Support agency and client deliveries.
• Perform tasks such as transmittals, printing, and scanning.

• Ability to communicate effectively with employees at all levels.
• Handle confidential and non-routine information.
• Proficient in Microsoft office products, Vantagepoint, and Smartsheet.
• Adapt to ever changing work environments.
• Detail orientated and very organized.
• Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision.