Construction Project Coordinator- Space Coast

Full Time, onsite
Paul Davis Restoration of Orlando
Melbourne, United States of America

Salary undisclosed

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Job Description: Project Coordinator $18.000 -22.00/hr, paid holidays, PTO, IRA matching, 50% health insurance among other benefits!

As a Paul Davis Restoration Project Coordinator, you will be tasked with professionally and compassionately helping property owners put their lives together after a flood, fire, or other life changing event.

In this capacity you will be working along side our Restoration Project Managers in assisting in communicating with property owners, staff members, material providers, and subcontractors. In addition, you will help with project scheduling, follow-up, and managing the paperwork flow.

Position Overview

The Project Coordinator provides assistance to the Project Manager by coordinating project activities related to restoration projects. Their main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Coordinator handles multiple projects within a fast paced environment and is open to constant changes and challenges. The ideal candidate will have to be a highly organized individual who can manage multiple projects at once in the absence of day-to-day guidance.

Responsibilities:

Organize and maintain Construction Files (hard and soft copies)
Phone calls to schedule subcontractors and to follow work flow progress
Demonstrate patience and compassion with customers
Deliver necessary paperwork to customers, to administrative department and to trades
Professionally handle any and all complaints
Assist with scheduling of job through final completion
Represent the Paul Davis principles of honesty and integrity
Prepare and/or edit internal scopes of work(MATVSLAB), estimates, budgets, letters, faxes, memos and emails
Communicate with property owners/managers/tenants and insurance adjusters;
Acts as a liaison between the customer and Project Manager to ensure project success;
Address questions/concerns throughout he project
Perform tasks required by the Project Manager in support of project needs;
Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided;
Responsible to track project changes and produces updated schedules;
Review project information and compile schedules in a timely manner;
Tracks the progress of all new and ongoing projects and maintains up-to-date notes;
Submit any required information to the client as directed by the Project Manager;
Report to the Project Manager for all issues:
Assist with reception relief as needed;
Assist compliance manager with TPA
Attend PAUL DAVIS training courses as required
Other duties as assigned

Qualifications And Required Skills

Minimum High School Diploma, Post-Secondary Preferred;
Minimum 3+ years office based experience;
Minimum 40+ wpm;
Strong working knowledge of Microsoft computer software (e.g. Excel, Word, and Outlook);
Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.);
Excellent communication skills (both written and verbal);
Strong aptitude to work within deadlines (both independently and as part of a team);
Integrity, honesty and responsibility with a desire to contribute to a team;
Highly organized with attention to details;
Knowledge of Xactimate and/or XactAnalysis preferred but not essential;
Prior restoration experience and/or construction preferred but not essential