Donor Events Production Manager

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.

Inclusive: We strive to be a museum of many voices in dialogue.

Passionate: We believe working with art is more than a job or trusteeship - it's a way of life.

Brave: We are committed to approaching our work with courage and a sense of adventure, always ready to explore new perspectives.

Empathic: We aim to act like a person, not an institution.

SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose—where difference is seen as a strength, and every one is appreciated for their whole self.

Schedule: Full Time, 35 hours/week, approximately 3 days working onsite

This role reports directly to the Associate Director of Donor Events and is part of the larger strategic and efficient cross-functional Events team that is responsible for the successful delivery of donor, fundraising, member, prospect, rental, and other internal and external special events.

The Donor Events Production Manager is responsible for the planning and execution of a robust program of events for SFMOMA donors and members, including opening events for special exhibitions, virtual programs, and fundraising events.

Responsibilities & Duties

• Manages production and execution of exhibition opening events, stewardship events, member events, fundraising events, prospect events, and virtual events. Helps support the production of fundraising or other special events as needed.
• Manages event budgets including tracking event expenses in collaboration with Exhibitions and Membership teams.
• Manages contracting and insurance processes for special events, in alignment with SFMOMA’s requirements per Legal.
• Manages relationships with external event vendors, production companies, caterers, etc.
• Works closely with vendors and SFMOMA Operations team in event-specific permit procurement as necessary.
• Determines appropriate logistical techniques for the successful and safe execution of all in-person special events in partnership with SFMOMA Operations team and Exhibitions team.
• Leads production and planning for virtual/hybrid event programs including troubleshooting audio/visual technology on the back end during events.
• Attends internal logistics meetings and leads logistical communication with internal stakeholders.
• Manages risk and ensures vendors adhere to SFMOMA protocols and policies.
• Manages the flow of information between vendors and SFMOMA staff.
• Creates production timelines and event floor plans in partnership with vendors.
• Oversees load-in and load-out for on-site special events and other Events as assigned.
• Manages on-call event staff for day-of event support, including but not limited to facilitating briefings, assigning responsibilities, and serving as main point of contact on-site.
• Schedules and oversees internal volunteer staff at events when needed; leads internal briefings.
• Develops relationships with new vendors as needed and researches potential vendors for events.
• Assists with special events, membership events, and rental events as needed.
• Performs other related duties as assigned.
  
  
  

Responsibilities & Duties

• Bachelor’s Degree, or equivalent work experience.
• Minimum of five (5) years’ experience in special event production, and two (2) years working in the arts or for a non-profit.
• Proven ability to manage projects and complex events from creation to completion.
• Ability to build consensus among team members and balance multiple concurrent priorities.
• Strong interpersonal skills; team-minded workstyle.
• Demonstrates proactivity in all areas of workstyle including project management and communication with supervisors, direct reports, and internal museum departments.
• Excellent time management, follow-up skills, and the ability to meet deadlines.
• Excellent communication and organization skills with keen eye for detail.
• Ability to supervise and direct a variety of office staff, volunteers, and vendors in the production of events.
• Ability to work positively and effectively with curatorial department, artists, trustees, donors, consultants, and event vendors.
• Experience producing virtual events or hybrid events preferred.
• Existing relationships with event vendors preferred.
• Experience working with curatorial staff a plus.
  
  
  

Working Conditions

• Ability work at museum for events and event preparation.
• Ability to lift up to 30lbs required
• Willingness to work flexible hours, as evenings and some weekend hours will be required.
  
  
  

Job posting open date: 10/25/24

Job posting open date: 11/4/24, 4pm

All jobs posted will remain open for at least five business days.

We encourage both internal and external candidates to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period. Applications will not be accepted after a posting has been closed.

Location: San Francisco, 151 3rd Street.

Benefits: PTO, Medical, Dental, Vision, Flexible Spending Accounts, Pet Insurance, Life and AD&D Coverage, Disability Insurance, Mental Health and Wellness Benefits, Discount Programs, Pre-Tax Commuter Benefits, 403(b) Retirement Savings Plan, SFMOMA Membership, and more

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal of state law.

You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.

You can request reasonable accommodation by contacting the People Team at [email protected].