Administrative Assistant

Our client, a prestigious Global Law Firm, is seeking an Administrative Assistant to join their Miami office. This role is pivotal in providing front-desk reception support and comprehensive administrative assistance. The successful candidate will engage in event coordination, phone and calendar management, meeting setup, and direct interaction with lawyers.

Responsibilities Include:

• Managing reception duties, including welcoming visitors and handling incoming calls.
• Assisting with event planning and coordination.
• Scheduling and coordinating meetings, including calendar management.
• Providing administrative support to lawyers, including document preparation and correspondence.
• Collaborating with various departments to ensure smooth office operations.
• Maintaining organization of the reception area and conference rooms.

Requirements:

• A minimum of 2+ years of administrative experience in a law firm environment.
• Strong organizational skills and the ability to multitask in a fast-paced setting.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A professional and polished demeanor, with exceptional interpersonal skills.
• High attention to detail and the ability to handle confidential information with discretion.