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Jobs or company...

Entry-level Administrative Assistant

Salary undisclosed

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Dice
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Simplified

Join one of Texas's largest bookkeeping firms in a dynamic role where you ll be at the heart of Midtown and work on essential projects supporting over 400 Municipal Utility Districts (MUDs). This is an exceptional entry-level opportunity for someone looking to grow in administrative support within the public utilities sector.

Primary Services is seeking an Entry-level Administrative Assistant to support our client s fast-growing administrative and bookkeeping team in Midtown, Houston. This position is ideal for someone who brings a service-oriented mindset and a passion for organization and communication. You ll work closely with bookkeepers and office staff to ensure smooth operations, assist in preparing for MUD meetings, and maintain up-to-date records.

Responsibilities

  • File and organize paper documents and records with high attention to detail.
  • Process and mail checks in a timely and accurate manner.
  • Assist bookkeepers in preparing materials for monthly MUD meetings.
  • Serve as a backup to the receptionist, handling phone calls and visitor inquiries as needed.
  • Perform data entry and maintain databases with up-to-date information.
  • Conduct basic research on outstanding checks and invoices, communicating with vendors as needed.
  • Communicate professionally with MUD directors, consultants, and other stakeholders on behalf of bookkeepers.
  • Adapt to various tasks and support multiple projects simultaneously in a multi-tasking environment.

Qualifications

  • 1+ year of light administrative experience; customer service experience preferred.
  • Strong proficiency in Microsoft Office, particularly Excel and Word.
  • Demonstrated ability to stay organized, punctual, and adaptable in a changing environment.
  • Proven multitasking skills with a focus on accuracy and efficiency.
  • Ability to communicate effectively with a diverse range of professionals.
  • Excellent tenure in past roles, ideally a minimum of 3 years with a strong record of reliability.

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Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
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