Events Coordinator
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Job Description
Barrett, The Honors College at Arizona State University if seeking a dynamic and organized Events Coordinator to support the Barrett Events Office. Under administrative direction, this position will assist with planning, coordinating, organizing, staffing and supervising events sponsored by the College. Position reports to the Director of Special Events.
Job Family
Publicity & Promotion
Department Name
Barrett Honors College
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$42,000 - $45,000 per year; DOE
Close Date
20-November-2024
Category
02
Essential Duties
Minimum Qualifications
Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
Barrett, The Honors College at Arizona State University operates on these core values:
Community and Belonging, Leadership and Agency, Courage and Curiosity.
Our values are the foundation for everything we do to create a welcoming honors college where students from all walks of life can learn, grow and thrive. Where they can belong to a community of high-achieving peers, lead courageously, act with agency and fulfill their intellectual curiosity.
Established in 1988, Barrett Honors College offers the unique opportunities of a selective, four-year residential college with special honors courses, scholarships, study abroad and undergraduate research combined with the resources of one of the largest and most innovative public universities.
Barrett Honors College serves more than 7,000 students on all four ASU campuses– Downtown Phoenix, Tempe, Polytechnic and West Valley – located throughout the fifth-largest metropolitan area in the United States, as well as ASU Online students.
The New York Times labeled Barrett Honors College “the gold standard” among honors colleges in the nation and Readers Digest designated it a “Best Honors College”. USA Today named ASU one of the 100 Best Value universities in the nation and called Barrett Honors College “outstanding.” The Fiske Guide cited Barrett Honors College with its “ambitious honors projects” as one reason why ASU is among the Top 10 “Best Buy” public universities in the U.S. Learn more about Barrett Honors College.
ASU offers a total compensation package that includes valuable employee benefits, healthcare, retirement, tuition reduction program (eligible ASU Employee, their dependents and spouse), financial security, discounts, family resources and more. Explore ASU’s benefits options and degree program offerings.
Estimate the value of your total compensation: https://cfo.asu.edu/compensation-estimator.
The ASU Community has demonstrated it can adapt and respond quickly to change — even during a pandemic — from different learning modes to remote work to ensure students and university employees can thrive. Though we may deliver support services virtually, in-person or both, we consider the primary worksite an ASU campus or location and we prioritize in-person presence in our community to fulfill our charter. We also understand flexible work arrangements can offer benefits for employers and employees such as retention, sustainability and work-life balance. Where ASU policy and the nature of the work permits, we support opportunities for remote work, flex time, or similar arrangements.
Applicant Must Be Eligible To Work In The United States; ASU/Barrett, The Honors College Will Not Be a Sponsor For This Position. For Additional Information, Please See
https://www.uscis.gov/i-9
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
Barrett, The Honors College at Arizona State University if seeking a dynamic and organized Events Coordinator to support the Barrett Events Office. Under administrative direction, this position will assist with planning, coordinating, organizing, staffing and supervising events sponsored by the College. Position reports to the Director of Special Events.
Job Family
Publicity & Promotion
Department Name
Barrett Honors College
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$42,000 - $45,000 per year; DOE
Close Date
20-November-2024
Category
02
Essential Duties
- Coordinate, plan and implement College events; i.e. Lectures, Symposiums, college-wide functions, and Convocation.
- Coordinate, plan and implement Development fund raising events and activities; i.e. Receptions & orientations. Coordinate, plan and implement Special donor group events and activities.
- Develop, recommend, and implement change to program goals and objectives.
- Act as liaison to other departments or campus partners planning and coordinating events in which the Dean or designee will participate.
- Establishment of time frames to ensure handling of all details.
- Coordinate the preparation of administrative and financial reports.
- Provide supervision of clerical and student support staff, to ensure continuity of effort and attainment of goals.
- Maintain up-to-date mailing lists of college and community organizations. Coordinate all aspects of entertaining (obtaining equipment, rentals, and physical plant assistance).
- Coordination of off-campus companies and suppliers relative to the event. Execution of rental and vendor agreements.
- Create invitation copy and supplemental enclosures.
- Reserve facilities, coordinate ground care service. Work with caterers for food, beverages, service personnel, decor and clean up. Arrange for appropriate parking and ancillary transportation as needed.
- Coordinate security needs including personnel, for staff, guests, building, and property. Coordinate guest lists and responses.
- Staff event; supervise additional staff or student hosts.
- Monitor clean up and/or tear down.
- Review and approve all final billings for payment.
- Maintain files of all pertinent information.
- Schedule: 8-5, M-F with some nights and weekends for the hours.
Minimum Qualifications
Associate's degree in Public Administration, Business Administration or a related field and two years of event planning and coordinating experience; OR,Four years of public relations and event planning/coordinating experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
- Experience in a higher education environment, preferably within an honors college.
- Evidence of effective communication skills, including grammar, spelling, composition, and proofreading.
- Experience in managing multiple projects with attention to detail.
- Experience working with sensitive information and collaborating with various stakeholders.
- Evidence of a Bachelor’s degree preferred.
- Experience in planning academic events, programs, and workshops.
- Demonstrated knowledge of software programs such as Airtable, Stova, Workday, and Astra
- Valid driver's license.
- We seek a candidate who is passionate about Barrett, The Honors College's mission and demonstrates it through our values of Community & Belonging, Leadership & Agency, and Courage & Curiosity.
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
- Ability to clearly communicate to perform essential functions.
Barrett, The Honors College at Arizona State University operates on these core values:
Community and Belonging, Leadership and Agency, Courage and Curiosity.
Our values are the foundation for everything we do to create a welcoming honors college where students from all walks of life can learn, grow and thrive. Where they can belong to a community of high-achieving peers, lead courageously, act with agency and fulfill their intellectual curiosity.
Established in 1988, Barrett Honors College offers the unique opportunities of a selective, four-year residential college with special honors courses, scholarships, study abroad and undergraduate research combined with the resources of one of the largest and most innovative public universities.
Barrett Honors College serves more than 7,000 students on all four ASU campuses– Downtown Phoenix, Tempe, Polytechnic and West Valley – located throughout the fifth-largest metropolitan area in the United States, as well as ASU Online students.
The New York Times labeled Barrett Honors College “the gold standard” among honors colleges in the nation and Readers Digest designated it a “Best Honors College”. USA Today named ASU one of the 100 Best Value universities in the nation and called Barrett Honors College “outstanding.” The Fiske Guide cited Barrett Honors College with its “ambitious honors projects” as one reason why ASU is among the Top 10 “Best Buy” public universities in the U.S. Learn more about Barrett Honors College.
ASU offers a total compensation package that includes valuable employee benefits, healthcare, retirement, tuition reduction program (eligible ASU Employee, their dependents and spouse), financial security, discounts, family resources and more. Explore ASU’s benefits options and degree program offerings.
Estimate the value of your total compensation: https://cfo.asu.edu/compensation-estimator.
The ASU Community has demonstrated it can adapt and respond quickly to change — even during a pandemic — from different learning modes to remote work to ensure students and university employees can thrive. Though we may deliver support services virtually, in-person or both, we consider the primary worksite an ASU campus or location and we prioritize in-person presence in our community to fulfill our charter. We also understand flexible work arrangements can offer benefits for employers and employees such as retention, sustainability and work-life balance. Where ASU policy and the nature of the work permits, we support opportunities for remote work, flex time, or similar arrangements.
Applicant Must Be Eligible To Work In The United States; ASU/Barrett, The Honors College Will Not Be a Sponsor For This Position. For Additional Information, Please See
https://www.uscis.gov/i-9
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
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