Administrative Assistant - Onsite
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Title: Administrative Assistant - Onsite
Mandatory skills:
Microsoft Excel, Word, Google Sheets, Docs,
accounting, financial,
accounting structure,
Administrative support,
office environment, security protocols,
Project management, project coordination,
researching data, financial data, scheduled events, answering calls,
front office, customer service, financial methods, fiscal management, budgetary control, payroll,
Research, plan, negotiation, problem solving, communication, analytical, organizational, record retention, presentation, decision making
Description:
Administrative Assistant
FRONT OFFICE RECEPTION:
Primary duties include greeting customers and clients when they arrive, maintaining scheduled events, providing direction and assistance, and answering phone calls in a helpful manner.
The person will be responsible for receiving and signing for packages. Works well in an office environment ensures security protocols for visitors are followed and directs phone calls to specific departments or people.
Creates a positive and professional first impression to show everyone we have a caring attitude.
Skills Required
Communicate effectively with internal staff at all levels, other state agency staff, and vendors; Write and speak with clarity and effectiveness;
Professional demeanor; Strong analytical skill in researching and reviewing financial data;
Microsoft Excel & Word, Google Sheets and Docs
Oral and written communication skills
Administrative skills
Interpersonal skills
Skills Preferred
Project management and project coordination skills
Organizational and record retention skills
Leadership and management skills
Strong presentation skills
Decision-making skills
Experience Required
Minimum of three (3) years experience in front office or customer service or financial methods and accounting principle experience.
Experience Preferred
Principles, concepts, practices, methods and techniques of government accounting; financial and accounting structures; statutes and procedures; principles and practices of administration; fiscal management; budgetary control; payroll..
Education Required
Minimum High School Diploma or GED required.
Education Preferred
Degree from an accredited college or university
Additional Information
Ability to:
Establish plans and procedures for team activities;
Interpret policies and guidance related to the position;
Successfully negotiate and maintain interpersonal relations;
Research, analyze, and provide recommendations to solve problems;
Write and speak with clarity and effectiveness;
Multitask different projects and prioritize;
Work independently, organize, plan, and problem-solving.
Note :
On-Site - 8:00 AM - 5:00 PM
Candidate will be required to drive client vehicle on occasion, most likely be within a 5-mile radius of the office (duty post).
Infrequent, but potential up to once a week to cover staff on leave.
Travel time no more than 1 hour of travel time within their work shift.
VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.
Contact Details :
VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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