Operations Clerk - Elections

Job Summary

Reporting directly to Operations Supervisor, responsible for performing daily inventory tasks including assembly, transporting and upkeep of voting machines and supplies.

EXAMPLES OF WORK PERFORMED

• Performs inventory control by tracking supplies, voting machines and equipment
• Assists in preparing voting system for use prior to each election by loading election data into voting system units
• Completes assembly on voting machines, supply kits, and storage units
• Assists with preparing supply kits and distributes them to various polling locations
• Performs data entry for work orders and schedules preventative and routine maintenance as needed
• Develops and maintains operational routines and procedures for equipment, including organizing, storing, and arranging inventory for daily use
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Orders, purchases, receives, and unpacks materials, supplies, parts tools, and equipment essential for elections operations
• Provides technical support and troubleshooting assistance of various machines and equipment
• Aids in implementing security measures to protect confidential storage of ballots and voting systems
• Assists with asset management by creating and maintaining inventory logs for machines and equipment
• Compiles and retains daily, monthly, and annual reports related to inventory and warehouse functions
• Serves as a primary contact for the election Judge's hotline and assists with complex issues from elections judges and staff
• Monitors multiple departmental email accounts related to elections operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned
  
  

ORGANIZATION RELATIONSHIPS

• Reports directly to - Operations Supervisor
• Direct Reports - No
  
  

PHYSICAL DEMANDS

• Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment (up to 45 lb.)
• Position involves safely operating a motor vehicle
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors, with exposure to inclement weather
• May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
• Exposure to dust, and high noise levels
• Regular travel between work sites as required
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High school diploma or equivalent
• Two (2) years of warehouse/inventory control experience
• Knowledge of Microsoft Office Suite
• Knowledge of database programs
  
  

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license
• Forklift Operator Certification
  
  

Preferred Qualifications

• Associate degree in a related field
• Two (2) years of warehouse experience in a elections or public sector department capacity
  
  

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website atwww.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.