Executive Assistant to Saas Founder
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Job Description
Job Title: Administrative Assistant to SaaS Founder
Location: Remote
Job Type: Part-Time/Full-Time
About the Role:
We are seeking a highly organized and proactive Administrative Assistant to support a busy SaaS founder. This role requires a detail-oriented individual who can effectively manage a dynamic work schedule, personal calendar, and household logistics while ensuring seamless coordination between professional and personal life.
Your ultimate mission? Help the founder stay productive and keep his personal life, including his relationship with his spouse, running smoothly.
Key Responsibilities:
Work Calendar & Scheduling:
Manage and prioritize the founder s work calendar, ensuring seamless scheduling of meetings, calls, and deadlines.
Proactively resolve conflicts and ensure adequate time is allocated for high-priority tasks.
Prepare meeting agendas, notes, and follow-ups as needed.
Personal Calendar Management:
Coordinate family events, birthdays, anniversaries, and other special occasions to ensure nothing is missed.
Schedule personal appointments, including health checkups, family commitments, and social engagements.
Vacation & Travel Planning:
Research, plan, and book vacations, ensuring all logistics are handled (e.g., flights, accommodations, activities).
Develop itineraries that balance work and relaxation, catering to family preferences.
Anticipate potential issues (like cancellations or delays) and prepare backup plans.
Household Support:
Oversee household logistics, such as coordinating with service providers, managing deliveries, and purchasing essential items.
Assist in managing budgets for household expenses and special projects.
Research and recommend solutions for household improvements or challenges.
Relationship Support:
Provide reminders for important dates and prepare thoughtful gestures (e.g., arranging gifts or reservations).
Help the founder create work-life balance to foster stronger family connections.
Key Qualities & Skills:
Organization: Strong attention to detail and the ability to juggle multiple priorities effectively.
Communication: Clear and concise written and verbal communication skills.
Proactivity: A knack for anticipating needs and solving problems before they arise.
Tech Savvy: Comfortable using tools like Google Calendar, Slack, Zoom, and task management software.
Discretion: Respect for confidentiality and sensitivity in managing personal matters.
Creativity: Resourceful in planning unique vacations or special surprises.
Flexibility: Willingness to adapt to changing schedules and priorities.
Preferred Qualifications:
Experience working as an executive or personal assistant, especially with C-level executives or entrepreneurs.
Familiarity with SaaS or tech industry culture is a plus.
Knowledge of travel and event planning best practices.
Why Join Us?
This is more than a typical admin role. You ll play a pivotal part in creating harmony between a founder s fast-paced professional world and his personal life. If you re someone who loves organization, thrives on making people s lives easier, and enjoys the challenge of blending work and life logistics seamlessly, we d love to hear from you!
Apply now and help us create a happier, more balanced life for our founder!
