ADMINISTRATIVE SUPPORT ASSISTANT, NF-0303-03

What to Expect

• Provides direct administrative assistance to Marine and Family Program¿s (MFP) Division Director and Deputy Director.
• Establishes status of actions on numerous projects and programs operations.
• Screens calls and visitors for management, personally handles majority of requests for information and refers others as appropriate.
• Maintains organization and update of various files, regulations, manuals, and directives.
• Reviews all incoming correspondence, determining proper action.
• Maintains calendar, schedules appointments, and meetings according to workload and current issues of importance for the Division Director and Deputy Director.
• Assists in the creation of overall Division and program operating budgets. Computes financial data and statistics to prepare reports and formal consolidated forecasts on budget execution.
• Prepares reports and correspondence for management briefings.
• Acts as liaison to track MFP requirements with other administrative offices such as purchasing and contracting, maintenance, accounting, personnel offices, and property.
• Coordinates, processes, and reviews travel requirements, documents, and itineraries to assure compliance with standard operating procedures.
• Maintains and distributes personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, and position descriptions.
• This is a white-collar position where occasional lifting up to 20 lbs may be required.
• Performs other related duties as assigned.