Executive Assistant

Position

Wolf Line Construction is looking for a dedicated Executive Assistant to work closely with the Executive Team in the North Charleston SC office. This position will be to support the rapid growth of our company and help to organize our team of executives

Job Duties/Responsibilities

• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
• Ensure all travel details are properly coordinated and meet the executive's preferences
• Plan/organize meeting venues and hospitality, ensuring appropriate facilities for a range of monthly and quarterly meetings, training meetings and events.
• Manage email and other correspondence related to operational and organizational activities.
• Schedule, prepare agendas, reports, and data, as well as maintaining files, records and correspondence for meetings
• Manage and arrange schedules for executives anticipating needs and proactively and effectively manage the executive’s time accordingly while prioritizing customer and partner meetings
• Take notes, prepare minutes, and follow up on action items as needed.
• Collate relevant information/ data for papers and reports and prepare general presentation materials as appropriate.
• Collaborate with private aircraft manager to ensure air transportation is arranged accordingly
• Maintain confidential electronic filing systems for the Management Team and develop systems for the control of e-mails and maintaining records for them to be retrieved appropriately and in accordance with Records Management Policy and Confidentiality Policy.
• Respond to day-to-day enquiries from the Executive Management Team.
• Effectively manage the details of highly confidential and critical company projects
• Provide support to the Management Team’s direct reports specifically in respect of the coordination and planning of activities and resolving conflicting commitments as required.
• Perform clerical duties, maintain files and organize documents
• Build and maintain positive relationships to support business goals.
• May help with the planning of company events, team building activities or special events
• Perform other office duties as needed
  
  

Qualifications

• Bachelor’s degree in business administration, or related field preferred
• Three to five years prior experience in mid-to senior level administration, business management or related field
• Excellent written and verbal communication skills
• Excellent time management and prioritization skills
• Spreadsheet preparation and tracking skills
• Willing to work full-time, onsite in North Charleston, SC
• Solid work ethic, and positive attitude; ability to work as part of a team
• Proven ability to work on your own, without supervision and displaying ingenuity in anticipating and handling situations that may arise
• Must be comfortable in a fast paced environment with multiple tasks and projects at hand
• Communicate and interact with internal employees, colleagues and executive management in a professional and timely manner
• Microsoft Suite experience
  
  

Company Benefits

Competitive Salary Package

Medical, Dental, and Vision

401K with Company Match

Wolf Line Construction is a growing construction company that provides fiber optic installation services throughout the United States. Wolf Line Construction operates in partnership with its clients to provide fiber optic and energized space installations, throughout the U.S. We leverage our combined experience, industry expertise/relationships, committed team, and network of line work professionals to appropriately resource and execute projects for our clients. As a team member you can experience the excitement of our company – it's the difference between taking a job and starting a career.

Wolf Line Construction is an Equal Opportunity Employer.