Facilities Management Assistant

Under the supervision of the Special Events Officer, the incumbent is responsible for the following:

? Participates in the preparation of reports on special events: collects and compiles information, checks statistical data for accuracy, makes simple cost calculations, translates statistical data into reports.
? Participates in budget projections.
? Follows up on pending requisitions and requests for additional work and priority services.
? Secures signatures of authorized personnel for approval of special events, requisitions, invoices.
? Creates, maintains and monitors special events files for work.
? Reviews contractors' invoices and assists with cost recovery as required.
? Takes dictation and types requests for supplies and contractual services and utility projections correspondence.
? Maintains and files records on personnel matters.
? Controls stock of office supplies of the section.
? Assists in coordination of special events on site.
? Performs other duties as required.

Competencies:
? Professionalism: Knowledge of the Organization?s rules and regulations as they pertain to building management and industry codes and standards. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

? Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

? Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education:
? High school diploma or equivalent.

Experience:
? A minimum of 3 years of experience in facilities management, building management, engineering, architecture, administrative services or related area is required.

Other:
? Experience in coordinating or planning of events is desirable.
? Experience with Enterprise Resource Planning (ERP) such as SAP in Service Delivery module or similar software system is desirable.

For an immediate response, please call , or send your resume to

TRIGYN TECHNOLOGIES, INC. is an EQUAL OPPORTUNITY EMPLOYER and has been in business for 35 years. TRIGYN is an ISO 9001:2015, ISO 27001:2013 (ISMS),ISO 20000:2018 and CMMI Level 5 certified company.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.