Executive Assistant

Position Title: Executive Assistant

Location: Remote (United States only)

Job Type: Independent Contractor (No insurance, PTO, & benefits; candidate will be responsible for any tax and insurance, business trips will be reimbursed)

Level: Mid-Senior

The Executive Assistant will support Senior Executive and will be responsible for managing their schedule and providing administrative support to manage their inbox, coordinate travel, communicate with partners on the executive’s behalf, maintain important records, and stay organized according to priorities.

Key Responsibilities

• Provide administrative assistance such as: writing and sending emails on behalf of the Senior Executive, drafting memos, preparing any documents or reports necessary
• Manage the Senior Executive’s schedule including: organizing and scheduling meetings, sending reminders, and making appointments according to priorities; be prepared to solve complex scheduling conflicts
• Coordinating travel arrangements when needed
• Managing sensitive and confidential information with high level of confidentiality and discretion
• Prepare expense reports as needed
• Representing the company in a professional manner
• Ad-hoc projects as needed
• Travel with executives as needed

Qualifications

• 5+ years experience as an executive assistant to a senior exec or C-level, preferably within a governmental or policy-driven environment
• Bachelor's degree in Political Science, Public Administration, Government, or related field (preferred)
• Excellent organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively
• Strong written and verbal communication skills, with the ability to interact professionally with high-level stakeholders, both inside and outside the organization
• Strong understanding of the legislative process and government operations
• Advanced proficiency with MS office (Word, PPT, Excel, Outlook) and G-Suite (Gmail, Google Calendar, Google Docs, Google Sheets)
• Ability to communicate effectively and professionally
• Ability to handle confidential information with discretion and maintain a high level of integrity
• Ability to work flexible hours
• Strong interpersonal skills, with a proactive and positive approach to problem-solving

Preferred Skills

• Experience working directly with elected officials, government agencies, or policy executives
• Familiarity with operations, legislative tracking software, or other relevant tools
• Ability to work under pressure and in a high-stakes, fast-moving environment