Executive Assistant

Firm Description - Executive Assistant

Walker Warner Architects is an award-winning San Francisco firm with a staff of 80+ that has completed many residential, winery and hospitality projects in California, Hawaii and other Western states. Our work is tailored to the uniqueness and diversity of each client and place, maintaining a consistent focus on design excellence, thorough project management and superior service. We believe in collaboration, continuous learning and sharing, and actively support candidates on the path to become licensed architects. Our office is friendly and spirited, with regular happy hours, field trips and design-focused presentations. We are conveniently located in SoMa within walking distance of all major transit systems.

For more information about our projects and firm, please visit us on Instagram and LinkedIn.

This position is based out of the San Francisco office and open to a hybrid schedule once onboarding and orientation is complete.

Primary Responsibilities

• Manage complex calendars, schedule appointments, make travel arrangements, and provide occasional personal assistance for Partners and Chief Executive Officer
• Provide administrative support to the Leadership Team and Board of Directors as needed including; attend meetings, create meeting agendas, notes and follow up action items following quarterly Board meetings and other key leadership meetings
• Compose and edit general correspondence, memos, and other documents as requested by the Partners and Chief Executive Officer
• Compile and submit weekly timesheets and monthly expense reports
• Track and help maintain Partners’ professional credentials and affiliations
• Coordinate all logistics, including preparing meeting rooms, agendas, presentations, ordering meals, etc. for any meeting requested by the Partners and Chief Executive Officer, in coordination with the Administrative Team
• Screens visitors, phone calls, emails or physical mail on behalf of the Partners and Chief Executive Officer
• Help maintain referral network for Principals; including establishing and coordinating networking lunches and other events in coordination with the Marketing Team
• Act as the primary point of contact for scheduling potential project meetings for the Principals and others as needed
• Leads the Administrative/Facilities Teams, including coordination of office events, building maintenance and construction oversight, and oversight / management of the Office Manager
• Cross-train with Office Manager to provide mutual backup support including front desk coverage and PTO coverage
• Maintains confidentiality of sensitive information
  
  

Qualifications

• Bachelor's degree required or equivalent work experience
• At least 5 years of professional administrative experience working with senior level leaders
• Experience managing people
• Excellent computer skills, including proficiency with both Microsoft and Google applications
• Knowledge of current Apple Macintosh OS, Adobe InDesign and Photoshop a plus
• Excellent written and verbal communication skills; strong graphic skills a plus
• Meticulous attention to detail
• Organized and capable of effectively handling multiple projects/tasks concurrently
• Ability to maintain strict confidence and discretion around sensitive information
• Positive and helpful attitude, ability to provide friendly and professional client and staff service
• Ability to perform work with minimal supervision and direction; proactively thinking through how best to support the Partners and Chief Executive Officer to ensure work is completed on time and up to the excellent quality required by the firm
• Ability to work independently and collaboratively as part of a team
  
  

Compensation And Benefits

Walker Warner Architects offers a competitive compensation package including fully paid health benefits for employees, profit sharing, employer 401(k) contribution, generous paid time-off and flexible spending accounts, plus so much more.

The 2025 hiring base annual salary range for this position is $80,000 - $120,000. Any offer of compensation will be determined by a candidate’s education, skills, and experience as assessed during the interview process.

How to Apply

Please submit your resume, cover letter and portfolio samples, with indication of your role on the projects submitted. We will acknowledge receipt of your information, but only candidates being considered for a position will be contacted directly.

Please no hard copies, drop-ins or telephone calls. Reposting this job description elsewhere is not permitted.

Diversity

Walker Warner is an e-Verify organization. We value diversity and know that diverse workplaces lead to a culture of innovation and more successful business outcomes. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

COVID-19 Vaccination

We strongly encourage all employees to be fully vaccinated and boosted against COVID-19 and provide reasonable accommodations consistent with legal requirements (e.g., for medical and religious reasons.)

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
  
  

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