Staff Accountant

POSITION TITLE: Staff Accountant

REPORTS TO: Chief Financial Officer

EXEMPT OR NON-EXEMPT: Non-Exempt

REMOTE/ONSITE/HYBRID: Onsite

PRIMARY RESPONSIBILITY: Preparing financial statements, reconciling accounts, managing accounts payable and receivable, performing bank reconciliations, filing tax returns, generating financial reports, ensuring compliance with accounting standards, assisting with the monthly closing procedures, payroll processing, monthly and yearly forecasting/budgeting, account reconciliation, and accruing for future costs.

ESSENTIAL JOB FUNCTIONS:

• General ledger management including preparing and completing journal entries and timely completion of balance sheet reconciliations.
• Prepare bank reconciliations and research and resolve reconciling items.

· Personnel management including payroll processing and reporting, completion of account reconciliations and accruals.

· Provide support to employees who have questions regarding their payroll.

· Assisting with forecasting / budgeting personnel related expenses.

· Assist with and provide information for health and property insurance renewals.

· Provide support for the MLRP (Marine Life Rescue Project) team including invoicing, purchasing, reporting, budgeting and forecasting.

· Assisting with audit requests as needed (401(k), worker’s compensation and financial).

• Fixed asset management including adding, retiring and disposing of assets in a timely manner in addition to processing depreciation and amortization on a monthly basis.
• Complete capital expenditure budget and monthly forecast.
• Manage relationship with outsourced providers and prepare entries to record contractual relationship including month-end accruals.
• Collaborate with Human Resources team to ensure accurate input of benefits into payroll/HRIS system

· Other accounting duties as assigned

EDUCATION/EXPERIENCE

• Bachelor’s in Accounting/Finance or related degree is preferred, experience may substitute for degree
• Minimum 2-years experience in general ledger accounting at a Not for Profit or For Profit organization with revenue of at least $10M.
• Experience with Sage Intacct accounting system and Paycom payroll system strongly preferred
• Excellent/professional verbal and written communication skills
• Proficient in MS Office (Word, Excel and Outlook)

· Solid understanding of basic accounting practices and GAAP and able to apply to current job responsibilities

· Accuracy and attention to detail, aptitude for numbers, well organized

· Customer service orientation and negotiation skills

· Ability to perform filing and record keeping tasks

· Data entry and word processing skills

· Motivated with strong initiative, a self-starter

• Ability to work in a fast-paced, deadline driven environment
• Demonstrated ability to collaborate with other departments
• Proven track record of reliability and responsibility
• Willingness to work overtime as needed
• Ability to maintain confidentiality and handle sensitive data.
• Experience working for a not-for-profit a plus

PHYSICAL REQUIREMENTS

· Ability to utilize keyboard, mouse and computer while inputting data into computer – Daily

· Ability to make and receive phone calls with or without accommodation - Frequently

· Ability to work from a seated position for extended periods of time - Frequently

· Ability to hear and understand instructions in a busy work environment – Frequently

· Ability to lift and move file boxes up to 20 lbs. – Occasionally

· Withstand working environments of extreme heat, warehouse, AC and extreme cold – Occasionally

Clearwater Marine Aquarium reserves the right to revise job descriptions or work hours as required.

All job requirements are subject to change to reflect the evolving position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.

Clearwater Marine Aquarium is an equal opportunity employer, and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Clearwater Marine Aquarium participates in E-Verify, please view the Notice of E-Verify Participation and the Notice of Right to Work.