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Executive Assistant

Salary undisclosed

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Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

Executive Assistant (8144)

Job Overview: Are you a master of organization, a maestro of multitasking, and a virtuoso of communication? If so, we want you! We're on the lookout for a seasoned Executive Assistant with unparalleled organizational prowess and exceptional tech savvy to provide unparalleled support to our esteemed executive team. In this role, you'll be the backbone of our operations, ensuring seamless coordination, effective communication, and unparalleled efficiency in our executive suite. This position is Contract to Hire.

Key Responsibilities:

  • Serve as the gatekeeper and first point of contact for our executive team, demonstrating impeccable phone etiquette and professionalism in all interactions.
  • Expertly manage complex calendars with precision and finesse, ensuring seamless coordination of meetings, appointments, and events.
  • Harness the power of technology to streamline workflows and enhance productivity, leveraging your expertise with Apple products, MS Suite, Slack, and Mitel Connect.
  • Anticipate the needs of our executives and proactively provide support, from preparing detailed itineraries to arranging travel logistics.
  • Uphold the utmost discretion and confidentiality in handling sensitive information and confidential matters.
  • Act as a liaison between executives and internal/external stakeholders, facilitating communication and fostering strong relationships.
  • Employ your keen attention to detail to prepare and proofread documents, presentations, and reports with precision and accuracy.
  • Tackle special projects and assignments with enthusiasm and efficiency, demonstrating your ability to thrive in a fast-paced environment.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or years of proven experience as an executive assistant.
  • Outstanding phone etiquette and communication skills, both verbal and written, with a knack for building rapport and fostering relationships.
  • Highly tech-savvy with a passion for leveraging technology to streamline processes and enhance productivity.
  • Impeccable organizational skills with the ability to juggle multiple tasks and prioritize effectively in a fast-paced environment.
  • Discretion, professionalism, and a commitment to maintaining confidentiality in handling sensitive information.
  • A proactive mindset with a can-do attitude and a willingness to go above and beyond to support our executive team.