Administrative Assistant
Employment: Part Time 1099 to start – 30 hours per week with a potential for full time
Hours: In Person – Hours Semi-Flexible but generally 9 am – 3 pm
Hourly Rate: $25 - $40 / hr (experience dependent)
Bonus Structure: Annual bonus at the discretion of the partners. Any new business development opportunities sourced from the employee will be awarded with an immediate upfront bonus at contract execution and end of project discretionary bonus.
Minimum Requirements:
- Proficient in Microsoft Office suite
- Ability to multitask
- Must be able to make calls and interact with clients, subcontractors, and new business in a polite & respectful manner
- Travel not required, but must be able to drive or take public transportation to JMC office in Wilmette (vehicle not provided by JMC)
- Provide ad hoc support around office as needed
Business Attire: Casual in office – Smart Casual in client/subcontractor meetings. Business casual on rare occasions.
General Responsibilities/Day to Day Operations: JMC is a General Contracting and Real Estate firm, looking for an administrative assistant to handle multiple aspects of the firm’s day to day operations including the following:
- Track and maintain Subcontractor Bids/Estimates
- Track and maintain project RFI’s & Submittal Documents
- Track subcontractor invoices, pay requests & lien waivers and assist in building monthly project payment applications
- Track and compile project close-out documentation
- Meet with JMC subcontractor & client partners as needed for professional development. It is our intent to “coach up” our employees to become more fluent in the language of construction & real estate (during normal work hours)
- Compile basic social media project posts with information provided by the team
- Assemble monthly project reports with information provided by the team
- Work with municipalities on tracking down documents necessary for permitting needs
- Maintain project directories/contact lists
- Maintain meeting minutes
- Track down insurance certificates and maintain project insurance logs